November 2011 Board Agenda

Thursday, November 17, 2011
Marie Murphy School Community Center
6:30 p.m.

I.  CALL MEETING TO ORDER – Roll Call

II.  STUDENT RECOGNITIONS – MARIE MURPHY SCHOOL GIRLS’ JV VARSITY VOLLEYBALL TEAM
Members of the Marie Murphy School girls’ junior varsity volleyball team will be recognized for winning this year’s North Shore Independent Conference games.  Coach Dana Allen will be on hand to offer a few highlights of the team’s season.  Following a presentation of certificates of recognition, the students and family members will be offered refreshments provided by the Board.

Student Recognition 11/11

III.  ADDITIONAL ITEMS TO BE PLACED ON THE AGENDA

IV.  VISITORS’ COMMENTS

V.*  CONSENT AGENDA
A.  Minutes
The open and closed Board meeting minutes of October 20, 2011, and open and closed Committee of the Whole Board meeting minutes of November 7, 2011, are presented for review and approval.

Minutes 10/20/11
Minutes-COTW 11/7/11

B.  Treasurer’s Report
This month, the bills were reviewed by Ms. Ullman.  The payroll, bills and financial report are presented for review and approval.

1.  Payroll and Bills
Payroll Report 10/11
Board Report 11/11
2.  Financial Report
Financial Expenditures Report 10/11
Financial Revenues Report 10/11
Financial Statement 10/11
Fixed Charges 10/11
Investment Summary 10/11

C.  November Personnel Report
The November Personnel Report is presented for review and approval.

Personnel Report-Revised 11/11

D.  October Enrollment Report
The October Enrollment Report is presented for review and approval.

Enrollment Report 10/11

VI.  DISCUSSION ITEMS
A.  Review 2011 Audit with Milburn Cain & Co. Representative
A representative from the District’s auditing firm, Milburn Cain & Company, will be on hand to answer any questions the Board may have concerning the 2011 audit conducted by that firm.

Audit Management Letter FY11
Audit Report – FY11

B.  Strategic Plan Facilitator Presentations
Specific educational consultants will share their frameworks for facilitating strategic plans in order for the Superintendent and the Board of Education to make the most appropriate decision in hiring a strategic plan facilitator.

C.  Services for Home-Schooled Students with Disabilities
The purpose of including this topic in the agenda is to answer any questions visitors to the meeting may have in regard to home-schooled students with disabilities.

Illinois Home-Schooling 11/11

D.  Discuss Proposed 2012-2313 School Calendar
The proposed 2012-2013 school calendar is structured in a similar fashion as this year’s school calendar.  The Administrative Team and the Avoca Education Association worked collaboratively on the proposal, which is supported by both groups.  The proposed Avoca calendar matches that of New Trier High School’s in the following ways:  First week students attend classes; winter break; spring break; holidays, including Labor Day, Rosh Hashanah, Yom Kippur, Columbus Day, Thanksgiving (plus day before and after), Martin Luther King Day, Presidents’ Day and Memorial Day.  The 2012-2013 school calendar will officially be adopted at the December Board meeting.

2012-2013 Calendar (Proposed)

VII.  VISITORS’ COMMENTS

VIII.  ACTION ITEMS
A.  Approval of 2011 Audit
A representative from the auditing firm of Milburn Cain & Co. reviewed the District’s 2011 audit earlier in the meeting.  The Board will now be asked to approve the audit.

Audit Report – FY11

B.  Adoption of Tentative 2011 Tax Levy Resolution
In December, the Board will hold its annual tax levy public hearing to formally adopt this year’s levy.  Business Manager Beth Dever provided the Board with a schedule showing the proposed 2011 levy.  She recommends the Board approve a Resolution adopting the tentative 2011 tax levy.  The levy will then be formally approved following a public hearing at the December 15 Board meeting.

Tentative 2011 Tax Levy
Tentative 2011 Tax Levy Resolution

C.  Approval of Intervening in a PTAB
The District’s legal counsel has once again offered to intervene on the District’s behalf on a pending 2009 property tax assessment appeal (PTAB) by an owner of a Winnetka residence.

PTAB-Brittingham 11/11

D.  Adoption of IMRF Executive Trustee Election Resolution
Attached is a copy of the Illinois Municipal Retirement Fund’s (IMRF) 2011 Official Ballot to elect an Executive Trustee for a five-year term.  Background information on the candidates is included. The Board must vote for one candidate to serve the term.

IMRF Trustee Election 11/11

E.  Approval of Amended WCSEA Article of Agreement
The Advisory Committee of the Wilmette Community Special Education Agreement’s (WCSEA) proposes a section of WCSEA’s Articles of Agreement be amended due to the recent dissolution of the Low Incidence Cooperative Agreement (LICA), the special education cooperative that provided services to hearing-impaired children.  The amendment reflects LICA’s services being absorbed by the Northwest Suburban Special Education Organization (NSSEO).

Amended WCSEA Article Of Agreement 11/11

F.  Approval of 2012-2013 Avoca Community Preschool Tuition
Business Manager Beth Dever recommends that tuition rates be established at this time for next year’s Avoca Community Preschool.

Preschool Tuition 2012-2013

IX.  MEETING ADJOURNS

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