7-20-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
July 20, 2017, 5:30 p.m.
Marie Murphy, ITC, 2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Closed Session Board Retreat Minutes- June 19, 2017
2. Finance Committee Minutes- June 22, 2017
CONSENT-Minutes-Finance Committee-6-22-2017-final
3. Board of Education Minutes- June 22, 2017
CONSENT-Minutes-BOE-6-22-2017
4. Closed Session Minutes- June 22, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial-Fixed Charges-June 2017
CONSENT-Financial-Payroll-June 2017
CONSENT-Financial-Board Report-July 2017
2. Financial Report
CONSENT-Financial-Financial Statement-June 2017
CONSENT-Financial-Investment Summary-June 2017
CONSENT-Financial-Bond Issue Summary-June 2017
CONSENT-Financial-Bond Issue-Revenues & Expenditures-June 2017
CONSENT-Financial-Revenues-June 2017
CONSENT-Financial-Expenditures-June 2017
C. Approval of July Personnel Report
[Posted upon approval]

V. Discussion Items
A. Avoca Center Update
B. Strategic Plan Review Year 1 and Year 2 Preliminary Discussion
C. Student Enrollment: English Learners and Kindergarten
DISCUSSION-English Learner Program 2017-2018 Memo
D. Summer Construction Update (SP Goal 5)
E. Review of 2016-2017 Financial Report (SP Goal 5)
DISCUSSION-2016-2017 Financial Report
F. Review of Tentative Budget for 2017-2018 (SP Goal 5)
DISCUSSION-2017-2018 Tentative Budget Review
G. Establish Public Hearing Date for Fiscal Year 2018 Budget
H. Establishment of Rental Rate for Aryln Day School for 2017-2018
DISCUSSION-Establishment of Avoca Center Rent for Arlyn School for 2017-2018
I. Establishment of Rental Rate for One Hope United for 2017-2018
DISCUSSION-Establishment of Avoca Center Rent for One Hope United for 2017-2018
J. FOIA (2)
DISCUSSION-FOIA-Scullion-6-23-17
DISCUSSION-FOIA-SmartProcure-7-4-2017

VI. Visitors’ Comments

VII. Action Items
A. Approval of New Date for September Board of Education Meeting*
B. Establishment of Public Hearing Date for Fiscal Year 2018 Budget*
ACTION-Notice of Public Hearing on FY18 Budget-Avoca 37
C. Establishment of Rental Rate for Aryln Day School for 2017-2018*
ACTION-Establishment of Avoca Center Rent for Arlyn School for 2017-2018
D. Establishment of Rental Rate for One Hope United for 2017-2018*
ACTION-Establishment of Avoca Center Rent for One Hope United for 2017-2018
E. Approval of Transfer of Interest Income*
F. Approval of Superintendent Contract for 2017-2019*
ACTION-Superintendent Contract- 2017-2019
G. Appointment of Hearing Officer for Residency Case*
H. Approval of Title I District Plan for 2017-2018*
ACTION-Title I District Plan

VIII. Closed Session*
A. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6).
B. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).
C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1)

IX. Meeting Adjourns

*Requires roll call vote
(SP)- Aligns with Strategic Plan

06-22-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
June 22, 2017, 5:30 p.m.
Marie Murphy, ITC
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*

A. Approval of Minutes
1. Committee of the Whole Minutes- May 8, 2017
CONSENT-Minutes COTW-5-8-17
2. COTW Closed Session Minutes- May 8, 2017
3. Finance Committee Minutes- May 18, 2017
CONSENT-Minutes-Finance Committee-5-18-2017017
5. Closed Session Minutes- May 18, 2017
6. Committee of the Whole Minutes- June 5, 2017
CONSENT-Minutes-COTW-6-5-2017
7. COTW Closed Session Minutes- June 5, 2017

B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial-Fixed Charges-May 2017
CONSENT-Financial-Payroll-May 2017
CONSENT-Financial-Board Report-June 2017
2. Financial Report
CONSENT-Financial-Financial Statement-May 2017
CONSENT-Financial-Investment Summary-May 2017
CONSENT-Financial-Bond Issue Summary-May 2017
CONSENT-Financial-Bond Issue Revenues _ Expenditures-May 2017
CONSENT-Financial-Revenue Report-May 2017
CONSENT-Financial-Expenditure Report-May 2017
CONSENT-Financial-Post-Issuance Tax Compliance Report

C. Approval of June Personnel Report

D. Approval of May and June Enrollment Reports
CONSENT-Enrollment Reports-May-June 2017

V. Discussion Items
A. Technology Innovation Plan Report
DISCUSSION-Avoca Technology Innovation Plan 2017-2021
B. Summer 2017 Construction Update
C. Property Tax Appeal Board Update
DISCUSSION-Property Tax Appeal Assessment Summary
D. FOIA (2)
DISCUSSION-FOIA 1-IRTA-Bachman-05-08-17
DISCUSSION-FOIA 2-NAEES-6-7-2017

VI. Visitors’ Comments

VII. Action Items
A. Adoption of Prevailing Wage Act Resolution*
ACTION-Prevailing Wage Act Resolution

VIII. Closed Session*
A. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11)
B. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6).
C. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).
D. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1)

IX. Meeting Adjourns 

*Requires roll call vote

6-19-2017 Special Board of Education Closed Session-Board Self-Evaluation

BOARD OF EDUCATION
Special Closed Session
Board Retreat

AGENDA

June 19, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Closed Session*
Self-evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member. 5 ILCS 120/2(c)(16)

IV. Meeting Adjourns

*Requires roll call vote

6-5-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

June 5, 2017
5:30 p.m.

Joseph M. Porto Community Room
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca Center Update
B. Recommendation to Hire Avoca West Head Custodian

IV. Visitors Comments

V. Action Item
A. Approval of Hiring New Avoca West Head Custodian

VI. Closed Session*
A. The setting of price for sale or lease of property owned by public body. 5ILCS 120/29(c)(6).

B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VII. Meeting Adjourns

*Requires roll call vote

5-18-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
May 18, 2017, 6:30 p.m.
Marie Murphy, Gymnasium & Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Student Recognition Ceremony
III. Additional Items to be Placed on the Agenda
IV. Visitors’ Comments
V. Consent Agenda*
     A. Approval of Minutes
          1. Special Organizational Board of Education Meeting- April 27, 2017
           CONSENT-Minutes-BOE-Special Organization Meeting-04-27-17
          2. Board of Education Minutes- April 27, 2017
           CONSENT-Minutes-BOE Meeting-04-27-17
          3. Closed Session Minutes- April 27, 2017
     B. Approval of Treasurer’s Report
          1. Payroll and Bills
          CONSENT-Financial-Financial Statement- April 2017
          CONSENT-Financial-Investment Summary-April 2017
          CONSENT-Financial-Bond Issue Revenues & Expenditures-April 2017
          CONSENT-Financial-Bond Issue Summary-April 2017
          CONSENT-Financial-Revenue Report-April 2017
          CONSENT-Financial-Expenditure Report-April 2017
          CONSENT-Financial-Payroll-April 2017
          CONSENT-Financial-Fixed Charges-April 2017
          2. Financial Report
          CONSENT-Financial-Board Report-May 2017
     C. Approval of May Personnel Report
     D. Approval of April Enrollment Report
          CONSENT-Enrollment Report -May 2017
VI. Discussion Items
     A. Food Service Bid Recommendation
         DISCUSSION-Food Service Provider Recommendation
     B. Avoca Center Update
     C. 5Essentials Data
          DISCUSSION-2016-2017 5Essentials Data
VII. Visitors’ Comments
VIII. Action Items
     A. Approval of Math Curriculum Recommendation*
         ACTION-Math Curriculum Recommendation
     B. Approval of Communication and Engagement Recommendation*
         ACTION-Communication and Engagement Committee Recommendation
     C. Approval of Food Service Bid*
         ACTION-Food Service Provider Recommendation
     D. Approval of Summer Professional Hours*
         ACTION-Summer Professional Hours 2017
     E. Approval of Non-Union/Non-Certified Staff Salaries for 2017-2018*
         ACTION-Non-Certified Employee Salaries- 2017-2018
     F. Approval of Amendment to 2016-2018 Avoca West Principal Contract for 2017-2018*
        ACTION-Amendment to AW Principal Contract -2017-JH
        ACTION-2-Year AW Principal Contract 2016-2018 – JH
     G. Approval of Amendment to 2016-2018 Marie Murphy Principal Contract for 2017-2018*
         ACTION-Amendment to MM Principal Contract -2017-MP
         ACTION-2-Year MM Principal Contract 2016-2018- MP
     H. Approval of 3-Year Administrative Contract for Chief School Business Official*
         ACTION-3-Year CSBO Contract 2017-2020-BD
     I. Approval of 210-Day Administrative Contract for Curriculum and Instruction Coordinator*
         ACTION- 210-Day CIC Contract 2017-2018-JW
     J. Approval of 1-Year Administrative Contract for Director of Pupil Services*
        ACTION- Pupil Services Dir Contract 2017-2018 -TS
     K. Approval of DLA Architects, LTD. Memorandum of Understanding for Facilities Plan Update*
        ACTION-DLA MOU-Facilities Plan Update
     L. Approval of Transfer of Interest Income*
     M. Approval of Hunter House Rental Agreement*
        ACTION-Hunter House Renewal-5-18-2017
IX. Closed Session*
      A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).
X. Meeting Adjourns

5-8-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

May 8, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Food Service Bid Recommendation
B. Board Committees- Communication Committee
C. Avoca Center Update
DISCUSSION-Avoca Center Action Plan-5-6-2017-DRAFT
D. 5-Year Facilities Plan
DISCUSSION-5-Year Facilities Plan Update
E. Summer Professional Hours
DISCUSSION-Summer Professional Hours 2017-Memo
F. Hunter House Rental Agreement

IV. Visitors Comments

V. Closed Session*
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VI. Meeting Adjourns

*Requires roll call vote

4-27-2017 Board of Education Special Organizational Meeting

BOARD OF EDUCATION
Board Organizational
Special Meeting Agenda

Agenda
April 27, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Receipt of Canvass & Proclamation of Results of April 4, 2017 Consolidated Election—Current Board
A. Secretary presents Cook County Clerk’s Canvass Reports and Proclamation of Election Results as to election of District 37 School Board Members.
Cook County Official Certificate of Election Results-April 4, 2017
B. Motion to accept Canvass Reports and Proclamation as official results of election*
C. Motion to appoint Temporary Secretary (voice vote)
D. Motion for adjournment of current Board sine die (voice vote)

(The incoming new Board members are seated at this time)
III. Order of Business for Board Organization Meeting—New Board
A. Administration of Oath of office to newly-elected Board members
Oath of Office
B. Temporary Secretary asks Board Recorders to call the roll of the new Board
C. Election of President of the Board of Education*
D. Temporary Secretary turns meeting over to the newly-elected President
E. Election of Secretary of the Board of Education (voice vote)
F. Election of Vice President of the Board of Education*
G. Motion to appoint Authorized Agent for Illinois Municipal Retirement Fund (voice vote)
H. Motion to approve existing Rules and Regulations—Board of Education Policy 2:220 (voice vote)
Organizational Meeting-Policy 2.220 School Board Meeting Procedure
I. Set dates and location for Regular Board of Education meetings and Committee of the Whole meetings for the 2017-2018 school year.

IV. Action Items
A. Approval of 2017-2018 Board of Education Meeting Dates*
Board Meeting Schedule 2017-2018

V. Organization Meeting Adjourns

*Requires roll call vote

04-27-2016 Board of Education Meeting

BOARD OF EDUCATION
Agenda

April 27, 2017, 6:45 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- March 23, 2017
CONSENT-Finance Minutes-3-23-17
2. Board of Education Minutes- March 23, 2017
CONSENT-BOE Minutes-03-23-2017
3. Communication and Engagement Committee Meeting- April 5, 2017
CONSENT-Communication and Engagement Committee Minutes – 04-05-17
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial Statement-March 2017
CONSENT-Investment Summary-March 2017
CONSENT-Bond Issue Summary-March 2017
CONSENT-Bond Issue-Revenues _ Expenditures-March 2017
CONSENT-Revenues-March 2017
CONSENT-Expenditures-March 2017
CONSENT-Payroll-March 2017
CONSENT-Fixed Charges-April 2017
2. Financial Report
CONSENT-Board Finance Report-April 2017
C. Approval of April Personnel Report
CONSENT-Personnel Report-April 2017
D. Approval of March Enrollment Report
CONSENT-March Enrollment Report -2017

V. Discussion Items
A. Avoca Board of Education Agreement and Legacy
DISCUSSION-Avoca BOE Agreement and Legacy
B. 2016-2021 Strategic Plan Dashboard
DISCUSSION-2016-2021 Strategic Plan Dashboard
C. Math Committee Recommendation
DISCUSSION-Mathematics Curriculum Presentation to the Board of Education-4-27-2017
D. Communication and Engagement Committee Recommendation
DISCUSSION-Communication and Engagement Committee Presentation-4-27-2017
E. Avoca Benefits Committee Report
DISCUSSION-Avoca Benefits Committee Report-2017
F. Technology Committee Update
G. FOIA (1)
DISCUSSION-FOIA-Smart Procure-4-4-17

VI. Visitors’ Comments

VII. Closed Session*
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VIII. Meeting Adjourns

*Requires roll call vote