5-18-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
May 18, 2017, 6:30 p.m.
Marie Murphy, Gymnasium & Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Student Recognition Ceremony
III. Additional Items to be Placed on the Agenda
IV. Visitors’ Comments
V. Consent Agenda*
     A. Approval of Minutes
          1. Special Organizational Board of Education Meeting- April 27, 2017
           CONSENT-Minutes-BOE-Special Organization Meeting-04-27-17
          2. Board of Education Minutes- April 27, 2017
           CONSENT-Minutes-BOE Meeting-04-27-17
          3. Closed Session Minutes- April 27, 2017
     B. Approval of Treasurer’s Report
          1. Payroll and Bills
          CONSENT-Financial-Financial Statement- April 2017
          CONSENT-Financial-Investment Summary-April 2017
          CONSENT-Financial-Bond Issue Revenues & Expenditures-April 2017
          CONSENT-Financial-Bond Issue Summary-April 2017
          CONSENT-Financial-Revenue Report-April 2017
          CONSENT-Financial-Expenditure Report-April 2017
          CONSENT-Financial-Payroll-April 2017
          CONSENT-Financial-Fixed Charges-April 2017
          2. Financial Report
          CONSENT-Financial-Board Report-May 2017
     C. Approval of May Personnel Report
     D. Approval of April Enrollment Report
          CONSENT-Enrollment Report -May 2017
VI. Discussion Items
     A. Food Service Bid Recommendation
         DISCUSSION-Food Service Provider Recommendation
     B. Avoca Center Update
     C. 5Essentials Data
          DISCUSSION-2016-2017 5Essentials Data
VII. Visitors’ Comments
VIII. Action Items
     A. Approval of Math Curriculum Recommendation*
         ACTION-Math Curriculum Recommendation
     B. Approval of Communication and Engagement Recommendation*
         ACTION-Communication and Engagement Committee Recommendation
     C. Approval of Food Service Bid*
         ACTION-Food Service Provider Recommendation
     D. Approval of Summer Professional Hours*
         ACTION-Summer Professional Hours 2017
     E. Approval of Non-Union/Non-Certified Staff Salaries for 2017-2018*
         ACTION-Non-Certified Employee Salaries- 2017-2018
     F. Approval of Amendment to 2016-2018 Avoca West Principal Contract for 2017-2018*
        ACTION-Amendment to AW Principal Contract -2017-JH
        ACTION-2-Year AW Principal Contract 2016-2018 – JH
     G. Approval of Amendment to 2016-2018 Marie Murphy Principal Contract for 2017-2018*
         ACTION-Amendment to MM Principal Contract -2017-MP
         ACTION-2-Year MM Principal Contract 2016-2018- MP
     H. Approval of 3-Year Administrative Contract for Chief School Business Official*
         ACTION-3-Year CSBO Contract 2017-2020-BD
     I. Approval of 210-Day Administrative Contract for Curriculum and Instruction Coordinator*
         ACTION- 210-Day CIC Contract 2017-2018-JW
     J. Approval of 1-Year Administrative Contract for Director of Pupil Services*
        ACTION- Pupil Services Dir Contract 2017-2018 -TS
     K. Approval of DLA Architects, LTD. Memorandum of Understanding for Facilities Plan Update*
        ACTION-DLA MOU-Facilities Plan Update
     L. Approval of Transfer of Interest Income*
     M. Approval of Hunter House Rental Agreement*
        ACTION-Hunter House Renewal-5-18-2017
IX. Closed Session*
      A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).
X. Meeting Adjourns

5-8-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

May 8, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Food Service Bid Recommendation
B. Board Committees- Communication Committee
C. Avoca Center Update
DISCUSSION-Avoca Center Action Plan-5-6-2017-DRAFT
D. 5-Year Facilities Plan
DISCUSSION-5-Year Facilities Plan Update
E. Summer Professional Hours
DISCUSSION-Summer Professional Hours 2017-Memo
F. Hunter House Rental Agreement

IV. Visitors Comments

V. Closed Session*
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VI. Meeting Adjourns

*Requires roll call vote

4-27-2017 Board of Education Special Organizational Meeting

BOARD OF EDUCATION
Board Organizational
Special Meeting Agenda

Agenda
April 27, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Receipt of Canvass & Proclamation of Results of April 4, 2017 Consolidated Election—Current Board
A. Secretary presents Cook County Clerk’s Canvass Reports and Proclamation of Election Results as to election of District 37 School Board Members.
Cook County Official Certificate of Election Results-April 4, 2017
B. Motion to accept Canvass Reports and Proclamation as official results of election*
C. Motion to appoint Temporary Secretary (voice vote)
D. Motion for adjournment of current Board sine die (voice vote)

(The incoming new Board members are seated at this time)
III. Order of Business for Board Organization Meeting—New Board
A. Administration of Oath of office to newly-elected Board members
Oath of Office
B. Temporary Secretary asks Board Recorders to call the roll of the new Board
C. Election of President of the Board of Education*
D. Temporary Secretary turns meeting over to the newly-elected President
E. Election of Secretary of the Board of Education (voice vote)
F. Election of Vice President of the Board of Education*
G. Motion to appoint Authorized Agent for Illinois Municipal Retirement Fund (voice vote)
H. Motion to approve existing Rules and Regulations—Board of Education Policy 2:220 (voice vote)
Organizational Meeting-Policy 2.220 School Board Meeting Procedure
I. Set dates and location for Regular Board of Education meetings and Committee of the Whole meetings for the 2017-2018 school year.

IV. Action Items
A. Approval of 2017-2018 Board of Education Meeting Dates*
Board Meeting Schedule 2017-2018

V. Organization Meeting Adjourns

*Requires roll call vote

04-27-2016 Board of Education Meeting

BOARD OF EDUCATION
Agenda

April 27, 2017, 6:45 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- March 23, 2017
CONSENT-Finance Minutes-3-23-17
2. Board of Education Minutes- March 23, 2017
CONSENT-BOE Minutes-03-23-2017
3. Communication and Engagement Committee Meeting- April 5, 2017
CONSENT-Communication and Engagement Committee Minutes – 04-05-17
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial Statement-March 2017
CONSENT-Investment Summary-March 2017
CONSENT-Bond Issue Summary-March 2017
CONSENT-Bond Issue-Revenues _ Expenditures-March 2017
CONSENT-Revenues-March 2017
CONSENT-Expenditures-March 2017
CONSENT-Payroll-March 2017
CONSENT-Fixed Charges-April 2017
2. Financial Report
CONSENT-Board Finance Report-April 2017
C. Approval of April Personnel Report
CONSENT-Personnel Report-April 2017
D. Approval of March Enrollment Report
CONSENT-March Enrollment Report -2017

V. Discussion Items
A. Avoca Board of Education Agreement and Legacy
DISCUSSION-Avoca BOE Agreement and Legacy
B. 2016-2021 Strategic Plan Dashboard
DISCUSSION-2016-2021 Strategic Plan Dashboard
C. Math Committee Recommendation
DISCUSSION-Mathematics Curriculum Presentation to the Board of Education-4-27-2017
D. Communication and Engagement Committee Recommendation
DISCUSSION-Communication and Engagement Committee Presentation-4-27-2017
E. Avoca Benefits Committee Report
DISCUSSION-Avoca Benefits Committee Report-2017
F. Technology Committee Update
G. FOIA (1)
DISCUSSION-FOIA-Smart Procure-4-4-17

VI. Visitors’ Comments

VII. Closed Session*
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VIII. Meeting Adjourns

*Requires roll call vote

04-06-2017 Committee of the Whole Meeting-CANCELED

BOARD OF EDUCATION
Committee of the Whole
Agenda

April 6, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca & Wilmette 39 Band Partnership
DISCUSSION-Band Memo-04-06-2017
B. Strategic Plan Goal 1 Progress Monitoring

IV. Visitors Comments

V. Meeting Adjourns

*Requires roll call vote

03-23-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
March 23, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- February 16, 2017
CONSENT-Finance Committee Minutes-2-16-17
2. Board of Education Minutes- February 16, 2017
CONSENT-BOE-Minutes-02-16-2017
3. Closed Session Minutes- February 16, 2017
4. Communication and Engagement Committee Minutes- February 28, 2017
CONSENT-BOE-Special Minutes – 02-28-17
5. Committee of the Whole Minutes- March 6, 2017
CONSENT-COTW-Minutes-3-6-17
6. COTW Closed Session Minutes- March 6, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial Statement-February 2017
CONSENT-Bond Issue-Revenues _ Expenditures-February 2017
CONSENT-Bond Issue Summary-February 2017
CONSENT-Revenue Report-February 2017
CONSENT-Expenditure Report-February 2017
CONSENT-Payroll-February 2017
CONSENT-Fixed Charges-February 2017
2. Financial Report
CONSENT-Board Report-March 2017
C. Approval of March Personnel Report
[Posted after approval]
D. Approval of February Enrollment Report
CONSENT-February Enrollment Report -2017

V. Discussion Items
A. Staffing Plan 2017-2018
DISCUSSION-Staffing Plan 2017-2018 DRAFT
B. Administrative Positions
DISCUSSION-Admin Staffing Recommendation FY18
C. Building Project Bids- Asbestos, Roof and Life Safety and Facilities Bid
DISCUSSION-Building Projects Update Memo-3-6-17
D. Food Service Bid
DISCUSSION-Food Service Bid Update-3-23-17
E. FOIA (2)
DISCUSSION-FOIA-LocalLabs Media Services-02-14-2017
DISCUSSION-FOIA-Anonymous-2-28-2017

VI. Visitors’ Comments

VII. Action Items
A. Approval of 2017-2018 Books/Materials, Technology and Transportation Fees*
ACTION-Fees – Book-Material 2017-2018
ACTION-Fees – Bus 2017-2018
ACTION-Fees – Technology 2017-2018
B. Approval of Athletic Director Stipend*
ACTION-Athletic Director Stipend
C. Approval of Staffing Plan 2017-2018*
ACTION-Staffing Plan 2017-2018 DRAFT
D. Approval of Asbestos Bid*
ACTION-Asbestos Bid Recommendation-2017
E. Approval of DLA Life Safety and Facilities Projects Bid*
ACTION-Life Safety & Facilities Bid-2017
F. Approval of Roof Bid*
ACTION-Roof Bid-Marie Murphy-2017
G. Approval of Treasurer Bond*
ACTION-Treasurer’s Bond-2017-2018

VIII. Meeting Adjourns

*Requires Roll Call V

03-06-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

March 6, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca Center Update
DISCUSSION-Tentative Avoca Center Action Plan-3-6-17
B. Staffing Plan 2017-2018
DISCUSSION-Staffing Plan 2017-2018-DRAFT
C. Building Projects Update
DISCUSSION-Request for Bid-Roof
DISCUSSION-Life Safety and Facilities Bid Request
DISCUSSION-Asbestos Request for Bid
D. Food Service Provider Update
DISCUSSION-Request for Bid-Food Service
DISCUSSION-Food Service Bid Memo-3-6-2017

IV. Visitors Comments

V. Closed Session*
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

B. Litigation when in action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

VI. Meeting Adjourns