BOARD OF EDUCATION

Agenda
May 23, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Recognitions –       Boys’ Junior Varsity Basketball Team
Avoca West Chess Team
Debate Team
Student Council
Boys’ Junior Varsity Volleyball Team
Boys’ Varsity Volleyball Team
Varsity Science Olympiad Team

III.        Additional Items to be Placed on the Agenda

IV.       Visitors’ Comments

V.*       Consent Agenda
A.  Approval of Minutes
1.   Board Finance Committee Minutes – April 18, 2013
BOE-Finance Minutes – 4-18-13
2.   Board Minutes – April 18, 2013
BOE-Minutes – 4-18-13
3.   Board Closed Minutes – April 18, 2013
4.  Committee of the Whole Minutes Special Board – May 6, 2013
COTW-Minutes Special Board – 5-6-13
5.  Committee of the Whole Minutes Special Board Org – May 6, 2013
COTW-Minutes Special Board Org – 5-6-13
6.  Committee of the Whole Minutes – May 6, 2013
COTW Minutes – 5-6-13
Approval of Treasurer’s Report
1.   Payroll and Bills
2.   Financial Report
CONSENT-Board Report – 5-23-13
CONSENT-Expenditures – April 2013|
CONSENT-Financial Statement – April 2013
CONSENT-Fixed Charges – April 2013
CONSENT-Investment Summary – April 2013
CONSENT-Payroll – April 2013
CONSENT-Revenues – April 2013
C.  Approval of March Enrollment Report
CONSENT-Enrollment Report – April 2013 – 5-23-13
D.  Approval of May Personnel Report

VI.       Discussion Items
A.  Illinois Legal School Holidays
School Calendar 2013-2014 – FINAL
2013-2014 – Calendar
B.  District Goal – ELL
DISCUSS-District Goal – ELL – 5-24-13
C.  District Goal – PERA
DISCUSS-District Goal – PERA
D.  Summer Professional Activities
DISCUSS-Summer Professional Activities
E.  Avoca Education Foundation
F.  Facilities Surveys
DISCUSS-Facilities Surveys – 5-23-13
G.  FOIA Requests (2)
DISCUSS-FOIA Request Hughes – May 2013
DISCUSS-FOIA Request Backman – May 2013

VII.      Visitors’ Comments

VIII.     Action Items
A.  Illinois Legal School Holidays*
ACTION-Illinois Legal School Holidays 2013-2014
B.  Summer Professional Acitivites*
ACTION-Summer Professional Activities

C.  Approve of Hunter House Rental Rate*
DISCUSS-Hunter House Rental Renewal – 5-23-13
D.  Approval of School Maintenane Project Grant Application*
ACTION-School Maintenance Project Grant Application

IX.       Closed Session
            A.  The appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public
body.

X.        Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION
Committee of the Whole

Agenda

May 6, 2013
5:45 p.m.

Marie Murphy School Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.    Call Meeting to Order*

II.   Discussion Items
      A.  Required BOE Training
            DISCUSS-Mandatory Board Member Training – 2013 – 5-6-13
      B.  BOE Committees
      C.  Avoca Education Foundation
      D.  Benefits Committee Update
            DISCUSS-Benefits Committee Update – 5-6-13
      E.  Facilities Planning Input

III.  Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION
Committee of the Whole

Board and Board Organizational
Special Meeting Agenda
May 6, 2013
5:30 p.m.

Marie Murphy Library
MarieMurphySchool
2921 Illinois Road, Wilmette, IL

I.*        Call Meeting to Order

II.        Receipt of Canvass & Proclamation of Results of April 9,
           2013 Consolidated Election – Current Board
           A.  Secretary presents Cook County Clerk’s Canvass Reports
                 and Proclamation of Election Results as to election of District
                 37 School Board Members.
           B.  Motion to accept Canvass Reports and Proclamation as
                 official results of the election*
           C.  Motion to appoint Temporary Secretary
           D.  Motion for adjournment of current Board sine die

(The incoming new Board members are seated at this time)

III.       Order of Business for Board Organization Meeting –
           New Board
           A.  Administration of oath of office to newly-elected
                 Board members
           B.  Temporary Secretary asks Board Recorder to call the roll
                 of the new Board
           C.  Election of President of Board of Education
           D.  Temporary Secretary turns meeting over to the newly-
                 elected President
           E.  Election of Secretary of Board of Education
           F.  Election of Vice President of Board of Education
          G.  Motion to appoint Authorized Agent for Illinois Municipal
                Retirement Fund
          H.  Motion to approve existing Rules and Regulations
           I.  Set dates and location for regular Board meetings and
               Committee of the Whole meetings.

IV.       Action Items
           A.  Approval of 2013-2014 Board of Education Meeting Dates
                 Schedule – BOE – 2013-2014

V.        Organization Meeting Adjourns

*Requires Roll Call Vote

FINANCE COMMITTEE MEETING

Agenda

April 18, 2013
5:30 p.m.

Superintendent’s Conference Room

I.      Buildings & Grounds Update

II.      Architect
         1.  Contract
         2.  Constituent Input

III.      Roof Bid

BOARD OF EDUCATION

Agenda
April 18, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Recognitions –       Boys’ Junior Varsity Basketball Team
                                             Avoca West Chess Team
                                             Debate Team
                                             Student Council
                                             Boys’ Junior Varsity Volleyball Team
                                             Boys’ Varsity Volleyball Team

III.        Additional Items to be Placed on the Agenda

IV.       Visitors’ Comments

V.*       Consent Agenda
            A.  Approval of Minutes
                  1.   Board Finance Committee Minutes – March 21, 2013
                        BOE-Finance Minutes – 3-21-13
                  2.   Board Minutes – March 21, 2013
                        BOE-Minutes – 3-21-13
            B.  Approval of Treasurer’s Report
                        1.   Payroll and Bills
                        2.   Financial Report
                              CONSENT-Board Report – April 2013
                              CONSENT-Expenditures – March 2013|
                              CONSENT-Financial Statement – March 2013
                              CONSENT-Fixed Charges – March 2013|
                              CONSENT-Investment Summary – March 2013
                              CONSENT-Payroll – March 2013
                              CONSENT-Revenues – March 2013
            C.  Approval of March Enrollment Report
                  CONSENT-Enrollment Report – March 2013 – 4-18-13
            D.  Approval of April Personnel Report

VI.       Discussion Items
            A.  Architect Presentation
            B.  Technology Committee Update           
            C.  Roof Bids
                  DISCUSS-Roofing Recommendation – 4-18-13

VII.      Visitors’ Comments

VIII.     Action Items
            A.  Approval of Architect – DLA Architects Ltd.*
                 
            B.  Approval of DLA Architects Ltd. For Life Safety & Facilities
                 Plan Proposal*

            C.  Approval of Roofing Bid – G.E. Riddiford Company*
                  ACTION-Roofing Recommendation – 4-18-13

IX.       Closed Session
            A.    Probable or Imminent Litigation  5 ILCS 120/2c(11)

 X.        Meeting Adjourns

*Requires Roll Call Vote

FINANCE COMMITTEE MEETING

Agenda

April 9, 2013
4:00 – 6:00 p.m.

Superintendent’s Conference Room

I.      Architectural Interviews

FINANCE COMMITTEE MEETING

Agenda

April 4, 2013
4:00 – 6:00 p.m.

Superintendent’s Conference Room

I.      Architectural Interviews

BOARD OF EDUCATION

Agenda
March 21, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Additional Items to be Placed on the Agenda

III.        Visitors’ Comments

IV.*      Consent Agenda
            A.  Approval of Minutes
                 1.   Board Minutes – February 19, 2013
                       BOE-Minutes – 2-19-13
                 2.   Board Closed Minutes – February 19, 2013
                 3.   Committee of the Whole Minutes – March 4, 2013
                       COTW Minutes – 3-4-13
            B.  Approval of Treasurer’s Report
                 1.   Payroll and Bills
                 2.   Financial Report
                       CONSENT-Board Report – March 2013
                       CONSENT-Expenditures – February 2013
                       CONSENT-Financial Statement – February 2013
                       CONSENT-Fixed Charges – February 2013
                       CONSENT-Investment Summary – February 2013
                       CONSENT-Payroll – February 2013
                       CONSENT-Revenues – February 2013
           C.  Approval of February Enrollment Report
                 CONSENT-Enrollment Report – February 2013 – 3-21-13
           D.  Approval of March Personnel Report

V.        Discussion Items
           A.  Cook County Clerk’s Voter Information Guide
                 DISCUSS-Cook County Clerks Voter Information Guide
           B.  Review of Staffing Plan and Enrollment Numbers
                DISCUSS-Staffing Plan 13-14 v3

VI.       Visitors’ Comments

VII.      Action Items
           A.  Approval of 2013-2014 Staffing Plan*
                ACTION-Staffing Plan 13-14 v3

III.     Meeting Adjourns

*Requires Roll Call Vote