BOARD OF EDUCATION

Agenda
May 23, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Recognitions –       Boys’ Junior Varsity Basketball Team
Avoca West Chess Team
Debate Team
Student Council
Boys’ Junior Varsity Volleyball Team
Boys’ Varsity Volleyball Team

III.        Additional Items to be Placed on the Agenda

IV.       Visitors’ Comments

V.*       Consent Agenda
A.  Approval of Minutes
1.   Board Finance Committee Minutes – April 18, 2013
BOE-Finance Minutes – 4-18-13
2.   Board Minutes – April 18, 2013
BOE-Minutes – 4-18-13
3.   Board Closed Minutes – April 18, 2013
4.  Committee of the Whole Minutes Special Board – May 6, 2013
COTW-Minutes Special Board – 5-6-13
5.  Committee of the Whole Minutes Special Board Org – May 6, 2013
COTW-Minutes Special Board Org – 5-6-13
6.  Committee of the Whole Minutes – May 6, 2013
COTW Minutes – 5-6-13
Approval of Treasurer’s Report
1.   Payroll and Bills
2.   Financial Report

CONSENT-Expenditures – April 2013|
CONSENT-Financial Statement – April 2013
CONSENT-Fixed Charges – April 2013
CONSENT-Investment Summary – April 2013
CONSENT-Payroll – April 2013
CONSENT-Revenues – April 2013
C.  Approval of March Enrollment Report
CONSENT-Enrollment Report – April 2013 – 5-23-13
D.  Approval of May Personnel Report

VI.       Discussion Items
A.  Illinois Legal School Holidays
School Calendar 2013-2014 – FINAL
2013-2014 – Calendar
B.  District Goal – ELL
C.  District Goal – PERA
DISCUSS-District Goal – PERA
D.  Summer Professional Activities
E.  Avoca Education Foundation
F.  Facilities Surveys
G.  FOIA Requests (2)
DISCUSS-FOIA Request Hughes – May 2013
DISCUSS-FOIA Request Backman – May 2013

VII.      Visitors’ Comments

VIII.     Action Items
A.  Illinois Legal School Holidays*
ACTION-Illinois Legal School Holidays 2013-2014
B.  Summer Professional Acitivites*

C.  Approve of Hunter House Rental Rate*
DISCUSS-Hunter House Rental Renewal – 5-23-13
D.  Approval of School Maintenane Project Grant Application*

IX.       Closed Session
            A.  The appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public
body.

X.        Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION
Committee of the Whole

Agenda

May 6, 2013
5:45 p.m.

Marie Murphy School Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.    Call Meeting to Order*

II.   Discussion Items
      A.  Required BOE Training
            DISCUSS-Mandatory Board Member Training – 2013 – 5-6-13
      B.  BOE Committees
      C.  Avoca Education Foundation
      D.  Benefits Committee Update
            DISCUSS-Benefits Committee Update – 5-6-13
      E.  Facilities Planning Input

III.  Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION
Committee of the Whole

Board and Board Organizational
Special Meeting Agenda
May 6, 2013
5:30 p.m.

Marie Murphy Library
MarieMurphySchool
2921 Illinois Road, Wilmette, IL

I.*        Call Meeting to Order

II.        Receipt of Canvass & Proclamation of Results of April 9,
           2013 Consolidated Election – Current Board
           A.  Secretary presents Cook County Clerk’s Canvass Reports
                 and Proclamation of Election Results as to election of District
                 37 School Board Members.
           B.  Motion to accept Canvass Reports and Proclamation as
                 official results of the election*
           C.  Motion to appoint Temporary Secretary
           D.  Motion for adjournment of current Board sine die

(The incoming new Board members are seated at this time)

III.       Order of Business for Board Organization Meeting –
           New Board
           A.  Administration of oath of office to newly-elected
                 Board members
           B.  Temporary Secretary asks Board Recorder to call the roll
                 of the new Board
           C.  Election of President of Board of Education
           D.  Temporary Secretary turns meeting over to the newly-
                 elected President
           E.  Election of Secretary of Board of Education
           F.  Election of Vice President of Board of Education
          G.  Motion to appoint Authorized Agent for Illinois Municipal
                Retirement Fund
          H.  Motion to approve existing Rules and Regulations
           I.  Set dates and location for regular Board meetings and
               Committee of the Whole meetings.

IV.       Action Items
           A.  Approval of 2013-2014 Board of Education Meeting Dates
                 Schedule – BOE – 2013-2014

V.        Organization Meeting Adjourns

*Requires Roll Call Vote

FINANCE COMMITTEE MEETING

Agenda

April 18, 2013
5:30 p.m.

Superintendent’s Conference Room

I.      Buildings & Grounds Update

II.      Architect
         1.  Contract
         2.  Constituent Input

III.      Roof Bid

BOARD OF EDUCATION

Agenda
April 18, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Recognitions –       Boys’ Junior Varsity Basketball Team
                                             Avoca West Chess Team
                                             Debate Team
                                             Student Council
                                             Boys’ Junior Varsity Volleyball Team
                                             Boys’ Varsity Volleyball Team

III.        Additional Items to be Placed on the Agenda

IV.       Visitors’ Comments

V.*       Consent Agenda
            A.  Approval of Minutes
                  1.   Board Finance Committee Minutes – March 21, 2013
                        BOE-Finance Minutes – 3-21-13
                  2.   Board Minutes – March 21, 2013
                        BOE-Minutes – 3-21-13
            B.  Approval of Treasurer’s Report
                        1.   Payroll and Bills
                        2.   Financial Report
                              CONSENT-Board Report – April 2013
                              CONSENT-Expenditures – March 2013|
                              CONSENT-Financial Statement – March 2013
                              CONSENT-Fixed Charges – March 2013|
                              CONSENT-Investment Summary – March 2013
                              CONSENT-Payroll – March 2013
                              CONSENT-Revenues – March 2013
            C.  Approval of March Enrollment Report
                  CONSENT-Enrollment Report – March 2013 – 4-18-13
            D.  Approval of April Personnel Report

VI.       Discussion Items
            A.  Architect Presentation
            B.  Technology Committee Update           
            C.  Roof Bids
                  DISCUSS-Roofing Recommendation – 4-18-13

VII.      Visitors’ Comments

VIII.     Action Items
            A.  Approval of Architect – DLA Architects Ltd.*
                 
            B.  Approval of DLA Architects Ltd. For Life Safety & Facilities
                 Plan Proposal*

            C.  Approval of Roofing Bid – G.E. Riddiford Company*
                  ACTION-Roofing Recommendation – 4-18-13

IX.       Closed Session
            A.    Probable or Imminent Litigation  5 ILCS 120/2c(11)

 X.        Meeting Adjourns

*Requires Roll Call Vote

FINANCE COMMITTEE MEETING

Agenda

April 9, 2013
4:00 – 6:00 p.m.

Superintendent’s Conference Room

I.      Architectural Interviews

FINANCE COMMITTEE MEETING

Agenda

April 4, 2013
4:00 – 6:00 p.m.

Superintendent’s Conference Room

I.      Architectural Interviews

BOARD OF EDUCATION

Agenda
March 21, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Additional Items to be Placed on the Agenda

III.        Visitors’ Comments

IV.*      Consent Agenda
            A.  Approval of Minutes
                 1.   Board Minutes – February 19, 2013
                       BOE-Minutes – 2-19-13
                 2.   Board Closed Minutes – February 19, 2013
                 3.   Committee of the Whole Minutes – March 4, 2013
                       COTW Minutes – 3-4-13
            B.  Approval of Treasurer’s Report
                 1.   Payroll and Bills
                 2.   Financial Report
                       CONSENT-Board Report – March 2013
                       CONSENT-Expenditures – February 2013
                       CONSENT-Financial Statement – February 2013
                       CONSENT-Fixed Charges – February 2013
                       CONSENT-Investment Summary – February 2013
                       CONSENT-Payroll – February 2013
                       CONSENT-Revenues – February 2013
           C.  Approval of February Enrollment Report
                 CONSENT-Enrollment Report – February 2013 – 3-21-13
           D.  Approval of March Personnel Report

V.        Discussion Items
           A.  Cook County Clerk’s Voter Information Guide
                 DISCUSS-Cook County Clerks Voter Information Guide
           B.  Review of Staffing Plan and Enrollment Numbers
                DISCUSS-Staffing Plan 13-14 v3

VI.       Visitors’ Comments

VII.      Action Items
           A.  Approval of 2013-2014 Staffing Plan*
                ACTION-Staffing Plan 13-14 v3

III.     Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION
Committee of the Whole

Agenda

March 4, 2013
5:30 p.m.

Marie Murphy Library
MarieMurphySchool
2921 Illinois Road, Wilmette, IL

I.*     Call Meeting to Order

II.      Discussion Items
         A.  District Communications
         B.  Listening Post Reflection
         C.  Long Range Facilities Plan Update

III.     Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION|

Agenda
February 19, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Additional Items to be Placed on the Agenda

III.        Visitors’ Comments

IV.*      Consent Agenda
            A.  Approval of Minutes
                  1.   Board Finance Committee Minutes – January 24, 2013
                        BOE-Finance Minutes – 1-24-13
                  2.   Board Minutes – January 24, 2013
                        BOE-Minutes – 1-24-13
                  3.   Board Closed Minutes – January 24, 2013
                  4.   Committee of the Whole Minutes – February 4, 2013
                        COTW Minutes – 2-4-13
                  5.   Committee of the Whole Closed Minutes – February 4, 2013
           B.  Approval of Treasurer’s Report
                 1.   Payroll and Bills
                 2.   Financial Report
                       CONSENT-Board Report – February 2013
                       CONSENT-Expenditures – January 2013
                       CONSENT-Financial Statement – January 2013
                       CONSENT-Fixed Charges – January 2013|
                       CONSENT-Investment Summary – January 2013
                       CONSENT-Payroll – January 2013
                       CONSENT-Revenues – January 2013
           C.  Approval of January Enrollment Report
                      CONSENT-Enrollment Report – January 2013
           D.  Approval of February Personnel Report

V.        Discussion Items
           A.  Illinois Five Essentials Survey
                 DISCUSS-5Essentials Survey – 2-19-13
           B.  Kasarda Demographic Trends & Enrollment Projection Report
                 DISCUSS-Kasarda Demographic Trends & Enrollment Projection Report – 2-19-13

VI.       Visitors’ Comments

VII.      Action Items
           A.    Approval of 2012-2013 Books/Materials, Bus and Technology Fees*|
                   ACTION-School Fees – 2-19-13

VIII.    Closed Session
           A.    Discuss Employment, Dismissal and Appointment of Personnel

IX.      Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION
Committee of the Whole

Agenda

February 4, 2013
5:30 p.m.

Marie Murphy Library
MarieMurphySchool
2921 Illinois Road,Wilmette,IL

I.*     Call Meeting to Order

II.     Discussion Items
        A.  New ISAT Cut Scores
              DISCUSS-New ISAT Cut Scores – 2-4-13 COTW
        B.  School Fees
              DISCUSS-School Fees – 2-4-13 COTW
        C.  Property Tax Bill New Information
              DISCUSS-Property Tax Bill New Information – 2-4-13 COTW
        D.  April Election Voters Guide, League of Women Voters

III.*   Closed Session
        A. Discuss Employment, Dismissal and Appointment of Personnel

IV.    Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION
Agenda

January 24, 2013
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.         Recognitions –      
            AaronGalleries Photography Exhibit
            Snowflake Council
            Student Government
            Girls’ Varsity Volleyball Team

III.        Additional Items to be Placed on the Agenda

IV.       Visitors’ Comments

V.*       Consent Agenda
A.  Approval of Minutes
1.   Special Minutes Public Hearing – December 20, 2012
       BOE-Special PH Minutes – 12-20-12
2.   Board Minutes – December 20, 2012
       BOE-Minutes – 12-20-12
B.  Approval of Treasurer’s Report
1.   Payroll and Bills
2.   Financial Report
CONSENT-Board Report – January 2013
CONSENT-Expenditures – December 2012
CONSENT-Financial Statement – December 2012
CONSENT-Fixed Charges – December 2012
CONSENT-Investment Summary – December 2012
CONSENT-Payroll – December 2012
CONSENT-Revenues – December 2012
C.  Approval of December Enrollment Report
CONSENT-Enrollment Report – December 2012
D.  Approval of January Personnel Report

VI.       Discussion Items
A.  2012 ISAT Comparison Data Report – Clay Graham
B.  Introduce Long-Term Substitute Principal Candidate
DISCUSS-Long-Term Substitue Principal Candidate-Kappel – 1-24-13
C.  CommonCoreStateStandards Action Plan Update
DISCUSS-Common Core State Standards Action Plan – 1-24-13
D.  English Language Learners Action Plan Update
DISCUSS-English Language Learners Action Plan – 1-24-13
E.  Kasarda Demographic Trends & Enrollment Projection Report
F.  Science Summer School Fees 2013|
DISCUSS-Science Summer School Fees 2013 – 1-24-13

VII.      Visitors’ Comments

VIII.     Action Items
A.    Approval of Destruction of Closed Session Audio Tape
Recordings*
ACTION-Destruction of Closed Session Audio Tape Recording – 1-24-13
B.    Adoption of Budget/Finance Guideline*
ACTION-Budget Finance Guideline – 1-24-13
C.    Science Summer School Fees 2013*
ACTION-Science Summer School Fees 2013 – 1-24-13

D.    Approve Long-Term Substitute Principal Contract*
ACTION-Long-Term Substitute Principal Contract-Kappel – 1-24-13
E.    Establishment of One Hope United Rental Rate for Avoca
West*
|ACTION-Establishment of One Hope United Rental Rate for AW – 1-24-13

IX.       Closed Session
A.    Discuss Employment, Dismissal and Appointment of
Personnel

X.        Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION

Agenda
December 20, 2012
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I.*         Call Meeting to Order

II.          Additional Items to be Placed on the Agenda

III.         Visitors’ Comments

IV.*      Consent Agenda

A.  Approval of Minutes
1.   Board Minutes – November 15, 2012
BOE-Minutes – 11-15-12
2.  Board Finance Committee Minutes – November 15, 2012
BOE-Finance Minutes – 11-15-12
3.  Committee of the Whole Minutes – December 3, 2012
COTW Minutes – 12-3-12
B.  Approval of Treasurer’s Report
1.   Payroll and Bills
2.   Financial Report
CONSENT-Board Report – December 2012
CONSENT-Expenditures – November 2012
CONSENT-Financial Statement – November 2012
CONSENT-Fixed Charges – November 2012
CONSENT-Investment Summary – November 2012
CONSENT-Payroll – November 2012
CONSENT-Revenues – November 2012
C.  Approval of November Enrollment Report
CONSENT-Enrollment Report – November 2012
D.  Approval of December Personnel Report

V.        Discussion Items
A.  School Safety

B.  Summer School 2013
DISCUSS-Summer School 2013 – 12-20-12
C.  2013-2014 School Calendar
DISCUSS-2013-2014 School Calendar – 12-20-12
D.  Writing Curriculum Update
DISCUSS-Writing Curriculum Update – 12-20-12
E.  Teacher Evaluation and Supervision/PERA Update
DISCUSS-Teacher Evaluation and Supervision-PERA Update – 12-20-12
F.  Pension Reform Meeting Report

G.  Governmental Self Insurance Pooling Legislation
DISCUSS-Governmental Self Insurance Pooling Legislation – 12-20-12

VI.        Visitors’ Comments

VII.       Action Items
A.  Adoption of 2013-2014 School Calendar*
ACTION-2013-2014 School Calendar – 12-20-12
B.  Approval of 2013 Summer School Rates*
ACTION-2013 Summer School Rates – 12-20-12
C.  Adoption of 2012 Tax Levy*
ACTION-2012 Tax Levy – 12-20-12
D.  Approval of Intervening in a PTAB*
ACTION-PTAB – Viellieu – 12-20-12
E.  Approval of Intervening in a PTAB*
ACTION-PTAB – Carson Piere Scott Company – 12-20-12
F.  Approval of Intervening in a PTAB*
ACTION-PTAB – Margolies – 12-20-12
G.  Approval of Intervening in a PTAB*
ACTION-PTAB – Topouzian – 12-20-12
H.  Approval of Intervening in a PTAB*
ACTION-PTAB – Villalon – 12-20-12
I.  Approval of Intervening in a PTAB*
ACTION-PTAB – Porter – 12-20-12
J.  Approval of Intervening in a PTAB*
ACTION-PTAB – Armetta – 12-20-12
K.  Adoption of Governmental Self Insurance Pooling Legislation
Resolution
ACTION-Adoption of Governmental Sefl Insurance Pooling Legislation Resoluion.doc
L.  Approval of Closed Minutes that are to be released to the
public for the following dates:  July 19, 2012, March 19, 2012,
February 16, 2012, September 24, 2011, and May 19, 2011.

VIII.      Meeting Adjourns

*Requires Roll Call Vote

BOARD OF EDUCATION

Public Hearing
Special Meeting Agenda
December 20, 2012
6:15 p.m.

Joseph M.Porto Community Center
MarieMurphySchool
2921 Illinois Road,Wilmette, IL

I.*     Call Meeting to Order

II.     Review of 2012 Tax Levy
        REVIEW-2012 Tax Levy PH – 12-20-12

III.     Visitors’ Comments

IV.    Meeting Adjourns

*Requires Roll Call Vote