11-16-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda

November 16, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Student Recognition Ceremony
III. Additional Items to be Placed on the Agenda
IV. Visitors’ Comments

V. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- October 19, 2017
2. Board of Education Minutes- October 19, 2017
3. Board of Education Closed Session Meeting Minutes- October 19, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Finance-Board Report-November 2017
CONSENT B-Finance-Payroll-October 2017
CONSENT B-Finance-Fixed Charges-October 2017
2. Financial Report
CONSENT B-Finance-Financial Statement-October 2017
CONSENT B-Finance-Investment Summary-October 2017
CONSENT B-Finance-Bond Issuance Summary-October 2017
CONSENT B-Finance-Bond Issuance Revenues & Expenditures-October 2017
CONSENT B-Finance-Revenue Report-October 2017
CONSENT B-Finance-Expenditure Report-October 2017
C. Approval of November Personnel Report
D. Approval of October Enrollment Report
CONSENT D-Enrollment Report – October 2017

VI. Discussion Item
A. Review of 2017 Audit with Eder, Casella & Co. Representatives
B. Avoca Center Community Update Visitor Comments
C. AW Math Curriculum Update (SP)
D. Tentative 2017 Tax Levy Resolution
E. Potential Community Survey
F. One Hope United Monthly Lease Extension
G. Strategic Plan Update (SP)
H. Illinois State Report Card-2016-2017 (SP Goal 1, 2 & 3)
I. Board of Education Policy Updates-2nd Reading
J. FOIA (1)

VII. Visitors’ Comments

VIII. Action Items
A. Approval of One Hope United Monthly Lease Extension*
B. Approval of Tentative 2017 Tax Levy Resolution *
C. Approval of Report on Shared Services or Outsourcing School Code, Section 17-1.1 (Public Act 97-0357)*
D. Approval of 2018-2019 Avoca Community Preschool Tuition*
E. Approval of 2017 Audit*
F. Approval of Board of Education Policy Updates*

IX. Closed Session
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

X. Meeting Adjourns

11-8-2017 Special Board Meeting-Community Update-Avoca Center

BOARD OF EDUCATION
Special Board of Education Meeting
Community Update:
Avoca Center
November 8, 2017
7:00 p.m.

Joseph M. Porto Community Room
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Avoca Center Review
III. Tenant Update
IV. Facility Priorities 
V. Collaborative Considerations
VI. Potential Options
VII. Visitor Comments
VIII. Meeting Adjourns

*Requires Roll Call Vote

11-2-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

November 2, 2017, 5:30 p.m.
Marie Murphy Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Food Service Update
B. Avoca Center Presentation Preparation
C. Northfield Planned Development Update
D. 2018-2019 Preschool Tuition
E. Internal Master District Calendar Framework (SP Goal 4)
F. Website Update (SP Goal 4)
G. Policy Update-1st Reading
H. BOE Retreat/Training
I. BOE Dress Code
J. Avoca Band and Strings Update

IV. Visitors Comments

V. Closed Session
A. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6).

B. The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10).

VI. Meeting Adjourns

10-19-2017-Board of Education Meeting

BOARD OF EDUCATION
Agenda
October 19, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Additional Items to be Placed on the Agenda
III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- September 28, 2017
2. Special Board of Education Minutes Public Hearing on FY 2018 Budget- September 28, 2017
3. Board of Education Minutes- September 28, 2017
4. Committee of the Whole Minutes- October 5, 2017
5. COTW Closed Session Minutes- October 5, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Finance-Board Report-October 2017
CONSENT B-Finance-Fixed Charges-September 2017
CONSENT B-Finance-Payroll-September 2017
2. Financial Report
CONSENT B-Finance-Financial Summary-September 2017
CONSENT B-Finance-Investment Summary-September 2017
CONSENT B-Finance-Bond Issue Revenues & Expenditures-September 2017
CONSENT B-Finance-Bond Issue Summary-September 2017
CONSENT B-Finance-Revenues Report-September 2017
CONSENT B-Finance-Expenditures Report-September 2017
C. Approval of October Personnel Report
D. Approval of September Enrollment Report
CONSENT D-Enrollment Report – September 2017

V. Discussion Items
A. Avoca Center Update (Goal 5)
B. Strategic Plan Update (SP)
C. PARCC Data-2016-2017 (SP Goal 1)
DISCUSSION C-PARCC Cohort Comparison 2015-17
DISCUSSION C-PARCC Comparison Data 2015-17
D. Illinois State Report Card-2016-2017 (SP Goal 1, 2 & 3)
E. Parent/Teacher Conference Board Communication Stations (SP Goal 4)
F. Establishment of Hearing Date for 2017 Tax Levy
G. FOIA (2)
DISCUSSION G-FOIA-1-American Watchdogs, Inc.
DISCUSSION G-FOIA-2-Smart Procure

VI. Visitors’ Comments

VII. Action Items
A. Approval of Illinois State Report Card*
B. Establishment of Hearing Date for 2017 Tax Levy *

VIII. Closed Session
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

IX. Meeting Adjourns

*Requires Roll Call Vote

10-19-2017- Finance Committee Meeting

FINANCE COMMITTEE MEETING

Agenda
October 19, 2017
5:15 p.m.

Marie Murphy School
2921 Illinois Road, Wilmette, IL 60091
Superintendent’s Conference Room

I. Buildings & Grounds Update

II. FY 17 Audit

III. School Fees Schedule

IV. Outsourced Services Review

V. Avoca Center Leases

VI. Life Safety and Facilities Priorities and Funding

VII. Legislation Update

10-5-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

October 5, 2017, 5:30 p.m.
Marie Murphy Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Debt Structure and Bond Capacity (SP Goal 5)
B. Life Safety and Facilities Plan Update (SP Goal 5)
C. 5 Year Financial Projections Update (SP Goal 5)
D. New Trier Freshman Survey
E. Avoca Brand Discussion, Part II
F. IASB/IASA/IASBO 2017 Joint Annual Conference

IV. Visitors Comments

V. Closed Session*
A. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).

VI. Meeting Adjourns

*Requires roll call vote

9-28-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
September 28, 2017, 6:30 p.m.
Marie Murphy, ITC, 2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Additional Items to be Placed on the Agenda
III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- August 24, 2017
2. Board of Education Minutes- August 24, 2017
3. Closed Session Minutes- August 24, 2017
4. Committee of the Whole Minutes- September 7, 2017
5. COTW Closed Session Minutes- September 7, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Finance-Board Report-September 2017
CONSENT B-Finance-Payroll Report-August 2017
CONSENT B-Finance-Fixed Charges-August 2017
2. Financial Report
CONSENT B-Finance-Financial Summary-August 2017
CONSENT B-Finance-Investment Summary-August 2017
CONSENT B-Finance-Bond Issue Revenues & Expenditures-August 2017
CONSENT B-Finance-Bond Issue Summary-August 2017
CONSENT B-Finance-Revenue Report-August 2017
CONSENT B-Finance-Expenditures Report-August 2017
C. Approval of September Personnel Report
D. Approval of August Enrollment Report
CONSENT D-August Enrollment Report- 2017-2018

V. Discussion Items
A. Technology Damage Waiver Report (SP Goal 5)
DISCUSSION A-Technology Damage Waiver Report
B. Technology Innovation Strategic Plan Calendar (SP Goal 1)
DISCUSSION B-Technology Plan-Implementation Schedule
C. Strategic Plan Update (SP)
D. Performance Indicator Report (SP Goal 1)
DISCUSSION D-PIR-Awards Recognition Log 2016-17
DISCUSSION D-PIR-Distinctive Impact Log 2016-17
DISCUSSION D-PIR-Student Connectedness Report 2016-17
DISCUSSION D-PIR-MAP Results Spring 2016-17
E. Fall Enrollment Summary
DISCUSSION E-Fall Enrollment Summary
F. Parent/Teacher Advisory Council & Bullying Committee Report (SP Goal 4)
DISCUSSION F-Avoca PTAC Presentation 2017-2018
G. Administrator and Teacher Salary and Benefits Report
DISCUSSION G-Administrator-Teacher Salary & Benefits Report-2017
H. FOIA (1)
DISCUSSION H-FOIA 1- IRTA-8-24-17

VI. Visitors’ Comments

VII. Action Items
A. Approval of Fiscal Year 2018 Budget*
ACTION A-District Budget-FY 2018
B. Approval of Administrator and Teacher Salary and Benefits Report*
ACTION B-Administrator-Teacher Salary & Benefits Report-2017
C. Approval of Resolution for Release of Closed Session Minutes *
ACTION C-Resolution to Release Closed Session Minutes
D. Approval of Destruction of Closed Session Recordings*
ACTION D-Destruction of Closed Session Recordings 9-28-17
E. Approval of New November Committee of the Whole Meeting Date *

VIII. Closed Session*
A. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).

IX. Meeting Adjourns 

*Requires roll call vote

9-7-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

September 7, 2017, 5:30 p.m.
Marie Murphy Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca “Brand” Discussion (SP Goal 4)
B. Life Safety and Facilities Plan Update (SP Goal 5)
DISCUSSION B-Life Safety and Facilities Plan Update
C. 5-Year Financial Projections (SP Goal 5)
D. Northfield Townhome Development
E. 2017 Kasarda Report
DISCUSSION E-2017 Kasarda Report
F. EL Status Update
DISCUSSION F-EL Status Update
G. Avoca Internal Communication Handbook (SP Goal 4)
H. Release of Closed Session Minutes and Destruction of Closed Session Recordings
DISCUSSION H-Release of Closed Session Minutes-Destruction of Recordings

IV. Visitors Comments

V. Action Item
A. Approval to Hire Avoca West Instructional Assistant

VI. Closed Session
A. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

VII. Meeting Adjourns

8-24-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
August 24, 2017, 5:30 p.m.
Marie Murphy, ITC, 2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- July 20, 2017
2. Board of Education Minutes- July 20, 2017
3. Closed Session Minutes- July 20, 2017
4. Committee of the Whole Minutes- August 7, 2017
5. COTW Closed Session Minutes- August 7, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Financial-Payroll-July 2017
CONSENT B-Financial-Fixed Charges-July 2017
CONSENT B-Financial-Board Report-August 2017
2. Financial Report
CONSENT B-Financial-Financial Statement- July 2017
CONSENT B-Financial-Investment Summary-July 2017
CONSENT B-Financial-Bond Issue Summary-July 2017
CONSENT B-Financial-Bond Issue-Revenues & Expenditures-July 2017
CONSENT B-Financial-Revenue Report-July 2017
CONSENT B-Financial-Expenditure Report-July 2017
C. Approval of August Personnel Report
Personnel Report-August 2017-Approved

V. Discussion Items
A. Board of Education Agreements and Legacy
DISCUSSION A-Avoca SD 37 Board Agreements 2017-19
DISCUSSION A-Board Legacy-2017-2019
B. Strategic Plan Update (SP Goals 1-5)
C. Communication and Engagement Action Plan (SP-Goal 4)
DISCUSSION C-Communication and Engagement Action Plan
D. Northfield Townhome Development
DISSCUSSION D-1725 Winnetka Road Development Proposal
DISCUSSION D-Impact Fee for Avoca_Village of Northfield
E. FY 2018 Preliminary Budget Update (SP Goal 5)
DISCUSSION E-FY 2018 Preliminary Budget
F. Substitute Compensation
DISCUSSION F-Substitute Compensation
G. August Enrollment Summary
DISCUSSION G-Projected August Enrollment Report- 2017-2018
H. Summer Construction Update
I. Avoca Center Update

VI. Visitors’ Comments

VII. Action Items
A. Approval of 2017-2018 Workload Plan*
ACTION A-Workload Plan
B. Approval of Board of Education Agreements and Legacy*
ACTION B-Avoca SD 37 Board Agreements 2017-19
ACTION B-Board Legacy-2017-2019
C. Approval of Proposed Substitute Compensation for 2017-2018*

VIII. Closed Session*
A. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).
B. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6).
C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1)

IX. Action Item
A. Board Determination of Residency Matter Based on Hearing Evidence*

X. Meeting Adjourns

 

*Requires roll call vote