10th Annual Veterans Day Breakfast

10th Annual Veterans Day Breakfast

Friday, November 11 at 8:30 a.m.

Avoca West Cafeteria

235 Beech Dr., Glenview

Veterans Day Breakfast at Avoca West has become quite a tradition. It was 10 years ago that we decided to keep kids in school on Veterans Day to learn more about these men and women and the sacrifices that they made to our country. But rather than just learn about their contributions we also wanted to give back and show our appreciation in some small way. The Veterans Day Breakfast tradition began with the expression, “you served your country, let us serve you breakfast!”

Year after year, we continue to enjoy a great turnout from service men and women who have served in all branches of the military. The tales they tell, the memories they recount and the camaraderie they share at this event is always a pleasure to watch.

The 10th Annual Veterans Day Breakfast is open to all veterans and their families. Please RSVP to Cece Beneda or Roxann Giovannini at (847) 724-6800 or benedac@avoca37.org by next Friday, November 4.  Walk-ins are also welcome.

We look forward to another great turnout!

Avoca Center Open House Update

I would like to thank everyone who turned out for the Avoca Center Open House on Wednesday evening. A lot of information was shared, and excellent questions were asked. As was stated that evening, two options face the school district in regards to Avoca Center: sell Avoca Center, as is, and the parcel of land it sits on to a developer for the construction of single-family homes or renovate the building by addressing the essential capital investment projects to continue to utilize the building as a rental property.

The slide presentation that Beth Dever and I used that evening can be found on our website at www.avoca37.org/avocacenter or accessed directly here. The presentation of pictures of Avoca Center, which was put together to serve as a “virtual tour” is also on that webpage and can be reached via this link. We are in the process of trying to upload the video of the meeting, but it is a large file, and the technology is not cooperating at the moment. We anticipate the video will be posted by Friday, October 28.

I appreciate all of the questions and constructive feedback that was shared on Thursday. Audience members on both sides of this issue were professional and appropriate in their comments, something that I have come to appreciate of the Avoca community!

Avoca School District 37 Wants You for the Communication & Engagement Committee!

As one component of our new strategic plan, the district is establishing a Communication & Engagement Committee for the purpose of keeping our community informed and involved with all things Avoca. We are hopeful that we can attract a representative group of volunteers from our community to participate on this important committee.

This committee will study our current reality as it relates to the topics of communication and engagement, investigate best practices, gather constituent preferences and develop recommendations for the district. We will meet approximately eight times starting in November with project completion targeted for the end of the school term. Meetings will begin at 6:30 p.m. and last approximately 2 hours.

If you are interested in supporting Avoca by joining this group, please complete the very short Communication and Engagement Committee Application.
If you are interested, but would prefer to complete the form manually, please call Suzie Harris, the Administrative Assistant to the Superintendent, at (847) 728-4128.

6/27/2016- Special Meeting

BOARD OF EDUCATION
Special Board of Education Meeting

Agenda
June 27, 2016
2:00 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Closed Session*

A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

III. Meeting Adjourns

*Requires Roll Call Vote

3/17/16 – BOE Agenda

BOARD OF EDUCATION

Agenda
March 17, 2016
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL


I. *  Call Meeting to Order

II.   Additional Items to be Placed on the Agenda

III.  Visitors’ Comments

IV.* Consent Agenda
A.  Approval of Minutes
1.  Board Finance Committee Minutes – February 18, 2016
BOE-Finance Minutes – 2-18-16
2.  Board Minutes – February 18, 2016
BOE-Minutes – 2-18-16
B.  Approval of Treasurer’s Report
1.  Payroll and Bills
2.  Financial Report
CONSENT-Board Report – 3-17-16
CONSENT-2016 Bond Issue Funds Summary – 3-17-16
CONSENT-2016 Bond Issue Revenues and Expenditures – 3-17-16
CONSENT-Expenditures – February 2016 – 3-17-16
CONSENT-Financial Statement – February 2016 – 3-17-16
CONSENT-Fixed Charges – February 2016 – 3-17-16
CONSENT-Investment Summary – February 2016 – 3-17-16
CONSENT-Payroll – February 2016 – 3-17-16
CONSENT-Revenues – February 2016 – 3-17-16
C.  Approval of February Enrollment Report
CONSENT-Enrollment Report – February 2016 – 3-17-16
D.  Approval of March Personnel Report

V.  Discussion Items
A. 
SEL Update
B.  Avoca West Drama Update
C.  Staffing Plan for 2016-2017
DISCUSS-Staffing Plan 2016-2017 – 3-17-16
D.  Strategic Plan Update – Orientation Meeting
E.  DLA Projects/Roof Bids
DISCUSS-DLA Projects – 3-17-16
DISCUSS-Roof Bids – 3-17-16
F.  Robbins, Schwartz, Nicholas, Lifton & Taylor, Ptab Presentation
DISCUSS-RSNLT PTAB Presentation-Avoca Efficiency Redacted – 3-17-16
G.  FOIA (1)
FOIA-Klinger – 3-17-16

VI. Visitors’ Comments

VII. Action Items
A. 
Approval of 2016-2017 Staffing Plan*
ACTION-Staffing Plan 2016-2017 – 3-17-16 (1)
B.  Approval of DLA Projects*
ACTION-DLA Projects – 3-17-16
C.  Approval of Roof Bids*
ACTION-Roof Bids – 3-17-16
D.  Approval of Treasurer Bond*
ACTION-Treasurer Bond Approval – 3-17-16
E.  Approval of WCSEA Articles of Agreement Amendment*
ACTION-WCSEA Articles of Agreement Amendment – 3-17-16

VIII. Closed Session
A. 
Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11)
B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its 5 ILCS 120/2(c)(1)

IX.Action Items II
A. 
Approval of Non-Renewal Teacher Contract*

X.  Meeting Adjourns

*Requires Roll Call Vote

3/3/16 – COTW Agenda

BOARD OF EDUCATION
Committee of the Whole

Agenda

March 3, 2016
5:30 p.m.

Marie Murphy School Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A.  Building Projects Update
B.  Initial Staffing Plan for 2016-2017
C.  Potential Sale of Avoca Center

IV. Visitors Comments

V.  Meeting Adjourns

*  Requires Roll Call Vote

2/18/16 – BOE Agenda

BOARD OF EDUCATION

Agenda
February 18, 2016
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL


I. *  Call Meeting to Order

II.   Additional Items to be Placed on the Agenda

III.  Visitors’ Comments

IV.* Consent Agenda
A.  Approval of Minutes
1. 
COTW Minutes – January 7, 2016
COTW Minutes – 1-7-16
2.  COTW Closed Minutes – January 7, 2016|
3.  Board Finance Minutes – January 21, 2016
BOE-Finance Minutes – 1-21-16
4.  Board Minutes – January 21, 2016
BOE-Minutes – 1-21-16
5.  Board Closed Minutes – January 21, 2016
6.  Board Special Minutes – January 25, 2016
BOE-Special Minutes – 1-25-16
7.  COTW Minutes – February 1, 2016
COTW Minutes – 2-1-16
8.  COTW Closed Minutes – February 1, 2016
9.  Board Special Minutes – February 10, 2016
BOE-Special Minutes – 2-10-16
B.  Approval of Treasurer’s Report
1.  Payroll and Bills
2.  Financial Report
CONSENT-Board Report – 2-18-16
CONSENT-2016 Bond Issue Funds Summary – 2-18-16
CONSENT-2016 Bond Issue Revenues and Expenditures – 2-18-16
CONSENT-Expenditures – January 2016 – 2-18-16
CONSENT-Financial Statement – January 2016 – 2-18-16
CONSENT-Fixed Charges – January 2016 – 2-18-16
CONSENT-Investment Summary – January 2016 – 2-18-16
CONSENT-Payroll – January 2016 – 2-18-16
CONSENT-Revenues – January 2016 – 2-18-16
C.  Approval of January Enrollment Report
CONSENT-Enrollment Report – January 2016 – 2-18-16
D.  Approval of February Personnel Report

V.      Discussion Items
A. 
Compliance Visit Update
B.  Student Registration Update
DISCUSS-Student Registration Update – 2-18-16
C.  Systems Assessment Presentation
D.  Strategic Plan Discussion
E.  Communication Committee Update
F.  FOIA (1)
FOIA-McShea – 2-18-16

VI.    Visitors’ Comments

VII.  Action Items
A. 
Approval of 2016-2017 Books/Material, Bus and Technology Fees*
ACTION-2016-2017 Books-Material, Bus and Technology Fees – 2-18-16
B.  Approval of Bus Lease*
ACTION-Bus Lease – 2-18-16
C.  Approval of 2016-2018 Audit Proposal*
ACTION-2016-2018 Audit Proposal – 2-18-16
D.  Approval of Asbestos Abatement Contractor*
ACTION-Asbestos Abatement Conractor-1 – 2-18-16

VIII.      Meeting Adjourns

* Requires Roll Call Vote

1/21/16 – BOE Agenda

BOARD OF EDUCATION

Agenda
January 21, 2016
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL


I. *  Call Meeting to Order

II.   Additional Items to be Placed on the Agenda

III.  Visitors’ Comments

IV.* Consent Agenda
A.  Approval of Minutes
1.  Board Finance Minutes – December 17, 2015
BOE-Finance Minutes – 12-17-15
2.  Special Minutes Public Hearing – December 17, 2015
BOE-Special PH Minutes – 12-17-15
3.  Board Minutes – December 17, 2015
BOE-Minutes – 12-17-15
4.  Board Closed Minutes – December 17, 2015
B.  Approval of Treasurer’s Report
1.  Payroll and Bills
2.  Financial Report
CONSENT-2015 Bond Issue Funds Summary – 1-21-16
CONSENT-2015 Bond Issue Revenues and Expenditures – 1-21-16
CONSENT-Board Report – 1-21-16
CONSENT-Enrollment Report – December 2015 – 1-21-16
CONSENT-Expenditures – December 2015 – 1-21-16
CONSENT-Financial Statement – December 2015 – 1-21-16
CONSENT-Fixed Charges – December 2015 – 1-21-16
CONSENT-Investment Summary – December 2015 – 1-21-16
CONSENT-Payroll – December 2015 – 1-21-16
CONSENT-Revenues – December 2015 – 1-21-16
C.  Approval of December Enrollment Report
D.  Approval of January Personnel Report

V.  DISCUSSION ITEMS
A.  Introduce New Director of Pupil Services
B.  Workload Plan Update
DISCUSS-Workload Plan Update – 1-21-16
C.  Avoca West Report Card Update
DISCUSS-AW Report Card – 1-21-16
DISCUSS-AW Report Card Update – 1-21-16
DISCUSS-AW Standard Grades – 1-21-16
DISCUSS-AW Teacher Comments – 1-21-16
D.  Technology Security Update
E.  One Hope United Rental Rate for Avoca West
F.  FOIA (2)
FOIA-Birk – 1-21-16
FOIA-Cobb – 1-21-16

VI.  VISITOR’S COMMENTS

VII.  ACTION ITEMS
A.  Approval of New Director of Pupil Services*
B.  Adoption of Budget/Finance Guideline*
ACTION-Budget Finance Guideline – 1-21-16
C.  Establishment of One Hope United Rental Rate for Avoca West 2016*
ACTION-One Hope United Rental Rate for AW – 2016 – 1-21-16
D.  Approval of Intervening in a PTAB*
ACTION-PTAB – Dorner – 1-21-15

VIII.  CLOSED SESSION
A.  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its 5 ILCS 120/2(c)(1)

IX.      Meeting Adjourns

 

*Requires Roll Call Vote

1/7/16 – COTW Agenda

BOARD OF EDUCATION
Committee of the Whole

Agenda

January 7, 2016
5:30 p.m.

Marie Murphy School Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. 
Avoca Center Update
B.  Communication & Engagement Committee

IV. Visitors Comments

V.  Closed Session*
A. 
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its 5 ILCS 120/2(c)(1)

VI.  Meeting Adjourns

*Requires Roll Call Vote

12/17/15 – BOE Agenda

BOARD OF EDUCATION

Agenda
December 17, 2015
6:30 p.m.

Joseph M. Porto Community Center
Marie Murphy School
2921 Illinois Road, Wilmette, IL


I. *  Call Meeting to Order

II.  Additional Items to be Placed on the Agenda

III.     Visitors’ Comments

IV.*    Consent Agenda
A.  Approval of Minutes
1.  Board Finance Committee Minutes – November 19, 2015
BOE-Finance Minutes – 11-19-15
2.  Board Minutes – November 19, 2015
BOE-Minutes – 11-19-15
3.  Committee of the Whole Minutes – December 7, 2015
COTW Minutes – 12-7-15
4.  Committee of the Whole Closed Minutes – December 7, 2015
B.  Approval of Treasurer’s Report
1.  Payroll and Bills
2.  Financial Report
CONSENT-Board Report – 12-17-15
CONSENT-2015 Bond Issue Funds Summary – 12-17-15
CONSENT-2015 Bond Issue Revenues and Expenditures – 12-17-15
CONSENT-Expenditures – November 2015 – 12-17-15
CONSENT-Financial Statement – November 2015 – 12-17-15
CONSENT-Fixed Charges – November 2015 – 12-17-15
CONSENT-Investment Summary – November 2015 – 12-17-15
CONSENT-Payroll – November 2015 – 12-17-15
CONSENT-Revenues – November 2015 – 12-17-15
C.  Approval of November Enrollment Report
CONSENT-Enrollment Report – November 2015 – 12-17-15
D.  Approval of December Personnel Report

V.  Discussion Items
A.  Review DLA Architects Proposal for Life Safety & Facilities Plan Projects for 2016
DISCUSS-DLA Proposal for LS-Facilities Projects for 2016 – 12-17-15
B.  Avoca School State Report Card
DISCUSS-Avoca State Rprt Crd 14-15 – 12-17-15
DISCUSS-AW State Rpt Crd 14-15 – 12-17-15
DISCUSS-MM State Rpt Crd 14-15 – 12-17-15
C.  Systems Assessment/Strategic Plan Update
D.  2016-2017 School Calendar Proposal – 2nd Reading
DISCUSS-2016-2017 Calendar 2nd Reading-8-22-16 – 6-8-17 – 12-17-15
E.  Board Policy Update – 2nd Reading
DISCUSS-Board Policy Update – Second Reading – 12-17-15
F.  FOIA (2)
FOIA-SmartProcure – 12-17-15
FOIA-Spahn – 12-17-15

VI. Visitors’ Comments

VII. Action Items
A.  Adoption of 2015 Tax Levy*
ACTION-Adoption of 2015 Tax Levy – 12-17-15
B.  Approval of 2016 Summer School Rates*
ACTION-Summer School Tuition – 12-17-15
C.  Adoption of Revised Board Policies*
ACTION-Revised Board Policies – 12-17-15
D.  Approval of 2016-2017 School Calendar*
ACTION-2016-2017 School Calendar – 12-17-15
E.  Approval of DLA Architects Proposal for Life Safety &
Facilities Plan Projects for 2016
ACTION-DLA Proposal for LS-Facilities Projects for 2016 – 12-17-15
F.  Approval of Closed Minutes that are to be released to the public for the following dates: January 24, 2013, February 4, 2013, February 19, 2013, May 23, 2013, June 20, 2013, July 18, 2013, November 21, 2013, December 2, 2013, February 20, 2014, March 20, 2014, April 24, 2014, May 5, 2014, July 24, 2014, August 21, 2014, September 18, 2014, December 18, 2014, January 21, 2015, January 22, 2015, June 18, 2015, July 23, 2015, August 2, 2015, August 20, 2015, August 22, 2015, September 17, 2015
ACTION-Approval of Closed Minutes for Release to the Public – 12-17-15

VIII. Closed Session
A.  Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11)
B.  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its 5 ILCS 120/2(c)(1)

IX.  Meeting Adjourns

*Requires Roll Call Vote