03-23-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
March 23, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- February 16, 2017
CONSENT-Finance Committee Minutes-2-16-17
2. Board of Education Minutes- February 16, 2017
CONSENT-BOE-Minutes-02-16-2017
3. Closed Session Minutes- February 16, 2017
4. Communication and Engagement Committee Minutes- February 28, 2017
CONSENT-BOE-Special Minutes – 02-28-17
5. Committee of the Whole Minutes- March 6, 2017
CONSENT-COTW-Minutes-3-6-17
6. COTW Closed Session Minutes- March 6, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial Statement-February 2017
CONSENT-Bond Issue-Revenues _ Expenditures-February 2017
CONSENT-Bond Issue Summary-February 2017
CONSENT-Revenue Report-February 2017
CONSENT-Expenditure Report-February 2017
CONSENT-Payroll-February 2017
CONSENT-Fixed Charges-February 2017
2. Financial Report
CONSENT-Board Report-March 2017
C. Approval of March Personnel Report
[Posted after approval]
D. Approval of February Enrollment Report
CONSENT-February Enrollment Report -2017

V. Discussion Items
A. Staffing Plan 2017-2018
DISCUSSION-Staffing Plan 2017-2018 DRAFT
B. Administrative Positions
DISCUSSION-Admin Staffing Recommendation FY18
C. Building Project Bids- Asbestos, Roof and Life Safety and Facilities Bid
DISCUSSION-Building Projects Update Memo-3-6-17
D. Food Service Bid
DISCUSSION-Food Service Bid Update-3-23-17
E. FOIA (2)
DISCUSSION-FOIA-LocalLabs Media Services-02-14-2017
DISCUSSION-FOIA-Anonymous-2-28-2017

VI. Visitors’ Comments

VII. Action Items
A. Approval of 2017-2018 Books/Materials, Technology and Transportation Fees*
ACTION-Fees – Book-Material 2017-2018
ACTION-Fees – Bus 2017-2018
ACTION-Fees – Technology 2017-2018
B. Approval of Athletic Director Stipend*
ACTION-Athletic Director Stipend
C. Approval of Staffing Plan 2017-2018*
ACTION-Staffing Plan 2017-2018 DRAFT
D. Approval of Asbestos Bid*
ACTION-Asbestos Bid Recommendation-2017
E. Approval of DLA Life Safety and Facilities Projects Bid*
ACTION-Life Safety & Facilities Bid-2017
F. Approval of Roof Bid*
ACTION-Roof Bid-Marie Murphy-2017
G. Approval of Treasurer Bond*
ACTION-Treasurer’s Bond-2017-2018

VIII. Meeting Adjourns

*Requires Roll Call V

03-06-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

March 6, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca Center Update
DISCUSSION-Tentative Avoca Center Action Plan-3-6-17
B. Staffing Plan 2017-2018
DISCUSSION-Staffing Plan 2017-2018-DRAFT
C. Building Projects Update
DISCUSSION-Request for Bid-Roof
DISCUSSION-Life Safety and Facilities Bid Request
DISCUSSION-Asbestos Request for Bid
D. Food Service Provider Update
DISCUSSION-Request for Bid-Food Service
DISCUSSION-Food Service Bid Memo-3-6-2017

IV. Visitors Comments

V. Closed Session*
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

B. Litigation when in action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

VI. Meeting Adjourns

02-16-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
February 16, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Public Hearing On Tax Levy Minutes – December 15, 2016
CONSENT-Tax Levy Hearing Minutes-12-15-16
2. Board Finance Committee Minutes –January 19, 2017
CONSENT-BOE-Finance Minutes-1-19-17
3. Board of Education Meeting Minutes – January 19, 2017
CONSENT-BOE Minutes-01-19-2017
4. Board of Education Closed Session Minutes – January 19, 2017
5. Communication and Engagement Committee Minutes – February 1, 2017
CONSENT-BOE-Special Minutes -CCEC- 02-01-17
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial Summary-January 2017
CONSENT-Investment Summary-January 2017
CONSENT-Bond Issue Summary-January 2017
CONSENT-Bond Issue-Revenues & Expenditures-January 2017
CONSENT-Revenues-January 2017
CONSENT-Expenditures-January 2017
CONSENT-Payroll-January 2017
CONSENT-Fixed Charges-January 2017
2. Financial Report
CONSENT-Board Report-February 2017
C. Approval of February Personnel Report
[Posted upon Approval]
D. Approval of January Enrollment Report
CONSENT- Enrollment Report -January 2017

V. Discussion Items
A. MAP Data
DISCUSSION-MAP Results
B. English Learner Program Update
DISCUSSION-EL Program Update-02-16-17
C. Preliminary Staffing Plan for 2017-2018
DISCUSSION-2017-2018 Staffing Plan
D. Book/Material, Technology and Transportation Fees
DISCUSSION-Student Fees-2017-2018
DISCUSSION-Fees – Bus 2017-2018
DISCUSSION-Fees – Material 2017-2018
DISCUSSION-Fees – Technology 2017-2018
E. Avoca Center Update
F. Athletic Director Position
DISCUSSION-Athletic Director Stipend Comparison
G. New Trier Freshman Survey Data
DISCUSSION-New Trier Freshman Survey Data-02-16-17
H. FOIA (1)
DISCUSSION-FOIA-McShea-01-30-2017

VI. Visitors’ Comments

VII. Closed Session
A. Litigation when in action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

VIII. Meeting Adjourns

02-02-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

February 2, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca Center Update
B. Preliminary Staffing Plan for 2017-2018
DISCUSSION-2017-2018 Staffing Plan
C. Technology Strategic Plan Update
D. Book/Material, Technology and Transportation Fees
E. Athletic Director Position
DISCUSSION-Athletic Director Stipend
F. Summer Construction and Facilities Projects Update
DISCUSSION-Summer Project Update-2-2-17
G. Food Service Bid

IV. Visitors Comments

V. Meeting Adjourns

*Requires roll call vote

01-19-2017 BOE Meeting

BOARD OF EDUCATION
Agenda
January 19, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Student Recognitions

III. Additional Items to be Placed on the Agenda

IV. Visitors’ Comments

V. Consent Agenda*

A. Approval of Minutes
1. Board Finance Committee Minutes – December 15, 2016
CONSENT-Finance Committee Minutes-12-15-16
2. Board of Education Meeting Minutes – December 15, 2016
CONSENT-BOE Minutes-12-15-16
3. Board of Education Closed Session Minutes – December 15, 2016
4. Committee of the Whole Meeting Minutes– January 5, 2017
CONSENT-COTW Minutes-1-5-17
5. Board of Education Closed Session Minutes – January 5, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT- Financial Statement-12-16
CONSENT-Investment Summary-12-16
CONSENT-Bond Issue Summary -12-16
CONSENT-Bond Issue-Revenues & Expenditures-12-16
CONSENT- Revenues-12-16
CONSENT-Expenditures-12-16
CONSENT-Payroll-12-16
CONSENT-Fixed Charges-12-16
2. Financial Report
C. Approval of December Enrollment Report
CONSENT-December Enrollment Report -1-19-17

VI. Discussion Items
A. District Goals 2016-2017 Update
B. Board of Education Policy Update- 2nd Reading
DISCUSSION-Policy Update -January 2017-BOE-1-19-17
C. 2017-2018 Budget and Finance Guideline and Direction to CSBO to begin Budget Process
DISCUSSION-Budget-Finance Guideline-2017
D. One Hope United Rental Rate at Avoca West
DISCUSSION-One Hope United-Rent Renwal-2017
E. Bus Lease
DISCUSSION- Memo Bus Lease & Glenview Park District Update-1-19-17
DISCUSSION-Board Resolution for Bus Lease Agreement-1-19-17
DISCUSSION-Santander, Leasing, LLC Bus Lease-2017
F. Glenview Park District Lease
DISCUSSION-Glenview Park District-Lease Extension Agreement-2017
G. FOIA (1)
DISCUSSION-FOIA-Smart Procure-12-30-16

VII. Visitors’ Comments

VIII. Action Items
A. Adoption of Board of Education Policy Updates*
ACTION-Policy Update Chart-January 2017-BOE-1-19-17
B. Adoption of Resolution to Regulate Expense Reimbursements*
ACTION-Resolution to Regulate Reimbursements-1-19-2017
C. Adoption of 2017-2018 Budget and Finance Guideline*
ACTION-Budget-Finance Guideline-2017
D. Approval of One Hope United Rental Rate for Avoca West*
ACTION-One Hope United-Rent Renwal-2017
E. Approval of Bus Lease*
ACTION-Board Resolution for Bus Lease Agreement-1-19-17
ACTION-Bus Lease-Santanders, LLC
F. Approval of Glenview Park District Lease*
ACTION-Glenview Park District-Lease Extension Agreement-2017
G. Approval of Destruction of Closed Session Audio Recordings*
ACTION-Closed Recordings Destruction-1-19-17
H. Approval of Revised 2017-2018 Calendar*
ACTION-2017-2018 Calendar-ISBE
ACTION-Revised 2017-2018 Calendar-List Format

IX. Visitors’ Comments

X. Closed Session
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

XI. Meeting Adjourns