05-24-2018 Board of Education Meeting

BOARD OF EDUCATION
Agenda

May 24, 2018, 6:30 p.m.
Marie Murphy, Gymnasium and Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Student Recognition Ceremony

III. Additional Items to be Placed on the Agenda

IV. Visitors’ Comments

V. Consent Agenda*

A. Approval of Minutes
1. Finance Committee Minutes-April 16, 2018
2. Board of Education Minutes- April 19, 2018
3. Board of Education Closed Session Meeting Minutes- April 19, 2018
4. Special Board of Education Meeting Minutes-April 27, 2018
5. Special Board of Education Closed Session Minutes-April 27, 2018
6. Communication and Engagement Committee Meeting Minutes-April 30, 2018
7. Committee of the Whole Minutes- May 7, 2018
8. Closed Session Minutes-May 7, 2018
9. Finance Committee Minutes-May 11, 2018

B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Financial-Payroll-April 2018
CONSENT B-Financial-Board Report-May 2018
2. Financial Report
CONSENT B-Financial-Financial Statement-April 2018
CONSENT B-Financial-Investment Summary-April 2018
CONSENT B-Financial-2015 Bond Issue Summary-April 2018
CONSENT B-Financial-2015 Bond Issue Revenues and Expenditures-April 2018
CONSENT B-Financial-2018 Bond Issue Summary-April 2018
CONSENT B-Financial-Revenue Report-April 2018
CONSENT B-Financial-Expenditure Report-April 2018
CONSENT B-Financial-Fixed Charges-April 2018

C. Approval of May Personnel Report

D. Approval of April Enrollment Report

VI. Discussion Items
A. Technology Refresh and Review
B. ELA Committee Update (SP 1)
C. MTSS Committee Update (SP1.b)
D. Avoca Center Update
E. Strategic Plan Update (SP)
F. Avoca Benefits Committee Report
G. Food Service: Contract and Meal Fees
DISCUSSION G-Food Service Agreement-Quest 7-1-18 to 6-30-21
H. New Board of Education Agreements from Self Governance Review
I. FOIA (1)

VII. Visitors’ Comments

VIII. Action Items
A. Approval of Hunter House Rental Agreement*
B. Approval of Staff Technology Refresh*
C. Approval of 2nd Grade iPad Deployment*
D. Adoption of Prevailing Wage Act Resolution*
E. Approval of Food Service Contract with Quest Food Services, Inc.*
F. Approval of Food Service Fees*
G. Approval of Transfer of Interest Income*
H. Adoption of Resolution Abating the Working Cash Fund of School District 37*
I. Approval of Intervening in a PTAB*

IX. Closed Session*
A. The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10).

B. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

X. Meeting Adjourns

*Requires roll call vote

05-07-2018 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

May 7, 2018, 5:30 p.m.
Marie Murphy Library, Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors Comments

IV. Discussion Items
A. Food Service Update
B. Technology Refresh and Review
DISCUSSION B-Model 1 – Device Deployment – 7th iPads – 2nd iPads – Teacher Refresh MacBook Airs – original copy
DISCUSSION B-Model 2 – Device Deployment – 7th iPads – 2nd iPads – Teacher Refresh MacBook Airs – compromise
DISCUSSION B-Model 3 – Device Deployment – 7th iPads – Teacher Refresh MacBook Airs – original copy
DISCUSSION B-Model 4 – Device Deployment – 7th iPads – Teacher Refresh MacBook Airs – compromise
DISCUSSION B-Tech Staff Refresh Memo-5-7-18
C. Revenue Stream and Expenditures Study Report Part 2
D. Hunter House Rental Agreement

V. Visitors Comments

VI. Closed Session*

A. The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10).

B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VII. Meeting Adjourns

*Requires roll call vote

04-27-2018 Special Closed Session-Board Retreat

BOARD OF EDUCATION
Special Closed Session
Board Retreat

AGENDA

April 27, 2018
9:00 a.m.

Chicago Academic Tutoring & Test Prep
243 Central Avenue, Northfield, IL 60093

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Closed Session*
A. Self-evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member. 5 ILCS 120/2(c)(16)

IV. Meeting Adjourns

*Requires roll call vote

04-19-2018 Board of Education Meeting

BOARD OF EDUCATION
Agenda
April 19, 2018, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Closed Session Minutes-March 5, 2018
2. Finance Committee Minutes-March 12, 2018
3. Board of Education Minutes- March 22, 2018
4. Board of Education Closed Session Meeting Minutes- March 22, 2018
5. Committee of the Whole Minutes- April 5, 2018
6. Closed Session Minutes-April 5, 2018

B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Financial-Board Report-April 2018
CONSENT B-Financial-Payroll-March 2018
2. Financial Report
CONSENT B-Financial-Financial Statement-March 2018
CONSENT B-Financial-Investment Summary-March 2018
CONSENT B-Financial-2015 Bond Issue Summary-March 2018
CONSENT B-Financial-2015 Bond Issue Expenditures & Revenues Report-March 2018
CONSENT B-Financial-Revenues Report-March 2018
CONSENT B-Financial-Expenditures Report-March 2018
CONSENT B-Financial-Fixed Charges-March 2018

C. Approval of April Personnel Report

D. Approval of March Enrollment Report

V. Discussion Items
A. Working Cash Bond Update
B. Avoca Finances-Part 1(SP5)
C. Technology Refresh and Review (SP1)
D. Professional Development Committee Update (SP2)
E. Avoca Center Update
F. Strategic Plan Update (SP)
G. FOIA (3)
DISCUSSION G-FOIA 1-Shriver Center
DISCUSSION G-FOIA 2-NBC5 Chicago
DISCUSSION G-FOIA 3-SmartProcure

VI. Visitors’ Comments

VII. Action Items
A. Approval of Bid for Life Safety and Facilities Plan Projects for Summer 2018*
B. Approval of MKA Environmental Management Fees for Avoca West Asbestos Abatement for Summer 2018 *
C. Approval of Bid for Avoca West Asbestos Abatement for Summer 2018*
D. Approval of Bid for Marie Murphy Asbestos Abatement for Summer 2018*
E. Establish Date for Public Hearing on Amended 2018 Budget*
F. Approval of Treasurer Bond*
G. Approval of Student Technology Device Pilot at 7th Grade for the 2018-2019 School Year*
H. Approval of Staff Technology Refresh Plan*
I. Approval of One Hope United Extension of Facilities Use Agreement for Before and After Childcare Program at Avoca West*
J. Approval of Board of Education Meeting Schedule for 2018-2019*

VIII. Closed Session*
A. The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10).

B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

IX. Meeting Adjourns

*Requires roll call vote

04-05-2018 Committee of the Whole

BOARD OF EDUCATION
Committee of the Whole
Agenda

April 5, 2018, 5:30 p.m.
Marie Murphy Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors Comments

IV. Discussion Items
A. Technology Tools for Primary Grades
B. Teacher Technology Refresh
C. Working Cash Bond Issuance Update
D. Orchestra and Band Programs
E. Avoca Center Update
F. One Hope United Facility Use Agreement Extension for Before and After Childcare Program at Avoca West
G. Summer 2018 Facilities Projects Bids
H. Establish Board of Education and Committee of the Whole Meetings for 2018-2019

V. Visitors Comments

VI. Closed Session*

A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VII. Meeting Adjourns

*Requires roll call vote

03-22-2018 Board of Education Meeting

BOARD OF EDUCATION
Agenda
March 22, 2018, 6:30 p.m.

Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Additional Items to be Placed on the Agenda
III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes-February 12, 2018
2. Board of Education Minutes- February 22, 2018
3. Board of Education Closed Session Meeting Minutes- February 22, 2018
4. Committee of the Whole Minutes- March 5, 2018
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Financial-Board Report-March 2018
CONSENT B-Financial-Payroll-February 2018
2. Financial Report
CONSENT B-Financial-Financial Statement-February 2018
CONSENT B-Financial-2015 Bond Issuance Revenues and Expenditures-February 2015
CONSENT B-Financial-2015 Bond Issuance Summary-February 2018
CONSENT B-Financial-Revenues Report-February 2018
CONSENT B-Financial-Expenditures Report-February 2018
CONSENT B-Financial-Fixed Charges-February 2018
C. Approval of March Personnel Report
D. Approval of February Enrollment Report

V. Discussion Items
A. Working Cash Bond Discussion: Parameters, Escrow and Preliminary Official Statement
DISCUSSION A-Avoca 37 Parameters Resolution
DISCUSSION A-Avoca 37 Escrow Resolution
B. Technology Research and Device Update (SP1.c.)
C. Technology Innovation Leading Team (TILT) and Professional Development System Update (SP1.c.)
D. 2018-2019 Staffing Plan
E. Avoca Center Update
F. One Hope United Lease Extension Request
G. Strategic Plan Update (SP)
H. IASA BOE Self Evaluation Topics

VI. Visitors’ Comments

VII. Action Items
A. Approval of 2018-2019 Staffing Plan*
B. Approval of Summer Professional Activity Hours*
C. Resolution providing for the issue of not to exceed $8,700,000 General Obligation Limited Tax School Bonds, Series 2018, for the purposes of increasing the Working Cash Fund of the District and refunding outstanding bonds of the District, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, and authorizing the proposed sale of said bonds to the purchaser or purchasers thereof*
D. Resolution authorizing and directing the execution of an Escrow Agreement in connection with the issue of Taxable General Obligation Limited Tax School Bonds, Series 2018, of the District*
E. Resolutions authorizing the honorable dismissals and reassignments of part-time, non-tenured teachers*
F. Resolution authorizing the honorable dismissal of part-time, non-tenured teacher*
G. Approval of One Hope United Lease Extension Agreement*
H. Approval of Amended 2017-2018 School Year Calendar to Reflect Emergency Closure Day*

VIII. Closed Session*
A. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).
B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

IX. Meeting Adjourns

*Requires roll call vote

03-05-2018 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

March 5, 2018, 5:30 p.m.
Marie Murphy Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors Comments

IV. Discussion Items
A. Food Service Update
B. Bond Issuance Update
C. Emergency Procedure Update
D. Avoca Center Update
E. Draft Staffing Plan Review for 2018-2019
F. Summer Professional Activities

V. Visitors Comments

VI. Closed Session*

A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VII. Meeting Adjourns

*Requires roll call vote