01-19-2017 BOE Meeting

BOARD OF EDUCATION
Agenda
January 19, 2017, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Student Recognitions

III. Additional Items to be Placed on the Agenda

IV. Visitors’ Comments

V. Consent Agenda*

A. Approval of Minutes
1. Board Finance Committee Minutes – December 15, 2016
CONSENT-Finance Committee Minutes-12-15-16
2. Board of Education Meeting Minutes – December 15, 2016
CONSENT-BOE Minutes-12-15-16
3. Board of Education Closed Session Minutes – December 15, 2016
4. Committee of the Whole Meeting Minutes– January 5, 2017
CONSENT-COTW Minutes-1-5-17
5. Board of Education Closed Session Minutes – January 5, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT- Financial Statement-12-16
CONSENT-Investment Summary-12-16
CONSENT-Bond Issue Summary -12-16
CONSENT-Bond Issue-Revenues & Expenditures-12-16
CONSENT- Revenues-12-16
CONSENT-Expenditures-12-16
CONSENT-Payroll-12-16
CONSENT-Fixed Charges-12-16
2. Financial Report
C. Approval of December Enrollment Report
CONSENT-December Enrollment Report -1-19-17

VI. Discussion Items
A. District Goals 2016-2017 Update
B. Board of Education Policy Update- 2nd Reading
DISCUSSION-Policy Update -January 2017-BOE-1-19-17
C. 2017-2018 Budget and Finance Guideline and Direction to CSBO to begin Budget Process
DISCUSSION-Budget-Finance Guideline-2017
D. One Hope United Rental Rate at Avoca West
DISCUSSION-One Hope United-Rent Renwal-2017
E. Bus Lease
DISCUSSION- Memo Bus Lease & Glenview Park District Update-1-19-17
DISCUSSION-Board Resolution for Bus Lease Agreement-1-19-17
DISCUSSION-Santander, Leasing, LLC Bus Lease-2017
F. Glenview Park District Lease
DISCUSSION-Glenview Park District-Lease Extension Agreement-2017
G. FOIA (1)
DISCUSSION-FOIA-Smart Procure-12-30-16

VII. Visitors’ Comments

VIII. Action Items
A. Adoption of Board of Education Policy Updates*
ACTION-Policy Update Chart-January 2017-BOE-1-19-17
B. Adoption of Resolution to Regulate Expense Reimbursements*
ACTION-Resolution to Regulate Reimbursements-1-19-2017
C. Adoption of 2017-2018 Budget and Finance Guideline*
ACTION-Budget-Finance Guideline-2017
D. Approval of One Hope United Rental Rate for Avoca West*
ACTION-One Hope United-Rent Renwal-2017
E. Approval of Bus Lease*
ACTION-Board Resolution for Bus Lease Agreement-1-19-17
ACTION-Bus Lease-Santanders, LLC
F. Approval of Glenview Park District Lease*
ACTION-Glenview Park District-Lease Extension Agreement-2017
G. Approval of Destruction of Closed Session Audio Recordings*
ACTION-Closed Recordings Destruction-1-19-17
H. Approval of Revised 2017-2018 Calendar*
ACTION-2017-2018 Calendar-ISBE
ACTION-Revised 2017-2018 Calendar-List Format

IX. Visitors’ Comments

X. Closed Session
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

XI. Meeting Adjourns

01-05-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

January 5, 2017
5:30 p.m.

Joseph M. Porto Community Room
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca Center Update
B. Board of Education Policy Update- 1st Reading
DISCUSSION-Policy Update Chart-1-5-17
C. Bus Lease
DISCUSSION-Memo Bus Lease-1-5-17
DISCUSSION-Midwest Transit Bus Lease 2017
D. Glenview Park District Lease
DISCUSSION-Glenview Park District Lease Extension Agreement 2017

IV. Visitors Comments

V. Closed Session*
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VI. Meeting Adjourns

*Requires Roll Call Vote

12-15-2016 Board of Education Meeting

BOARD OF EDUCATION
Agenda

December 15, 2016, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Committee of the Whole Meeting Minutes- November 3, 2016
CONSENT-COTW Minutes-11-3-16
2. Board Special Communication and Engagement Committee Meeting- November 15, 2016
CONSENT-Special Minutes-11-15-16
3. Board Finance Committee Minutes – November 17, 2016
CONSENT-Finance Committee Minutes-11-17-16
4. Board of Education Meeting Minutes – November 17, 2016
CONSENT-BOE Minutes-11-17-16
5. Board of Education Closed Session Minutes – November 17, 2016
6. Committee of the Whole Meeting Minutes– December 1, 2016
CONSENT-COTW Minutes-12-1-2016
7. Board of Education Closed Session Minutes – December 1, 2016
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial Statement-11-16
CONSENT-Investment Summary- 11-16
CONSENT-Bond Issue-Expenditures-11-16
CONSENT-Bond Issue Summary-11-16
CONSENT-Revenues-11-16
CONSENT-Expenditures-11-16
CONSENT-Fixed Charges-11-16
CONSENT-Payroll-11-16
2. Financial Report
CONSENT-December Board Report
C. Approval of December Personnel Report
CONSENT-Personnel Report-December 2016
D. Approval of November Enrollment Report
CONSENT-November Enrollment Report

V. Discussion Items
A. Avoca Center Update
B. 2017-2018 School Year Calendar- 2nd Reading
DISCUSSION-2017-2018 Calendar
C. FOIA (1)
DISCUSSION-FOIA-IRTA-12-1-16

VI. Visitors’ Comments

VII. Action Items
A. Approval of 2016 Tax Levy *
ACTION-Certificate of 2016 Tax Levy
B. Approval 2017 Summer School Tuition*
ACTION-2017 Summer School Fees
C. Approval of 2017-2018 School Year Calendar*
ACTION-2017-2018 Calendar
D. Approval of 2015-2016 State Report Card*
ACTION-D37 State Report Card 2015-2016
E. Approval to Serve Notice of Termination of Avoca Center Facilities Use Agreement with One Hope United*
F. Approval to Serve Notice of Termination of Lease Agreement with Arlyn Day School*

VIII. Visitors’ Comments

IX. Closed Session
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

X. Meeting Adjourns

*Requires Roll Call Vote

12-1-2016 COTW Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

December 1, 2016
5:30 p.m.

Joseph M. Porto Community Room
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca Center Update
B. Summer School Tuition
DISCUSSION-2017 Summer School Fees
C. 2017-2018 School Year Calendar- 1st Reading
DISCUSSION- 2017-2018 Proposed Calendar 1
DISCUSSION- 2017-2018 Proposed Calendar 2
DISCUSSION- 2017-2018 Proposed Calendar 3
DISCUSSION- 2017-2018 Proposed Calendar 4
DISCUSSION- 2017-2018 Proposed Calendar 5
DISCUSSION- 2017-2018 Proposed Calendar 6

IV. Visitors Comments

V. Closed Session*
A. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6)

B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

C. Litigation when in action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

VI. Meeting Adjourns

*Requires Roll Call Vote

11-17-2016 BOE Meeting

BOARD OF EDUCATION
Agenda
November 17, 2016, 6:30 p.m.
Marie Murphy, Joseph M. Porto Community Room
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*
II. Additional Items to be Placed on the Agenda
III. Visitors’ Comments
IV. Consent Agenda*
A. Approval of Minutes
1. Board Finance Committee Minutes – October 20, 2016
CONSENT-Finance Committee Minutes-10-20-16
2. Board of Education Meeting Minutes – October 20, 2016
CONSENT-BOE Minutes-10-20-16
3. Board of Education Closed Session Minutes – October 20, 2016
4. Board of Education Special Community Meeting Minutes- October 26, 2016
CONSENT-Special BOE-ACCM-10-26-16
5. Committee of the Whole Meeting Minutes– November 3, 2016
6. Board of Education Closed Session Minutes – November 3, 2016
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT- Financial Statement-10-16
CONSENT- Investment Summary-10-16
CONSENT-Bond Issue Funds Summary-10-16
CONSENT- Bond Issue Revenues & Expenditures- 10-16
CONSENT-Revenues-10-16
CONSENT-Expenditures- 10-16
CONSENT-Fixed Charges-10-16
CONSENT-Payroll-10-16
2. Financial Report
CONSENT- Board Report-November 2016
C. Approval of November Personnel Report
CONSENT-Personnel Report-November 2016
D. Approval of October Enrollment Report
CONSENT-October Enrollment Report-2016
V. Discussion Items
A. Review of 2016 Audit with Milburn Cain & Company Representatives
DISCUSSION-Avoca 37 2016 Audit Report
DISCUSSION-Avoca 37 2016 Annual Financial Report
B. Illinois State School Report Card Review
DISCUSSION-D37 State Report Card-2015-2016
DISCUSSION-AW State Report Card 2015-2016
DISCUSSION-MM State Report Card 2015-2016
C. PARCC Data: Part II
D. Tentative 2016 Tax Levy Resolution
DISCUSSION-Memo-Proposed 2016 Tax Levy
DISCUSSION-Estimated 2016 Tax Levy Amounts
VI. Visitors’ Comments
VII. Action Items
A. Approval of 2016-2017 District Goals*
ACTION-District Goals 2016-2017
B. Approval of 2016 Audit*
ACTION-Avoca 37 2016 Audit Report
ACTION-Avoca 37 2016 Annual Financial Report
C. Approval of 2017-2018 Preschool Tuition*
ACTION-2017-2018 Preschool Tuition
D. Approval of DLA Architects, Ltd. Memorandum of Understanding for Summer 2017 Life Safety Projects and Facilities Projects*
ACTION-DLA MOU- Summer 2017 Life Safety Projects
E. Approval of New Date for April 2017 Board of Education Meeting*
F. Approval of Resolution of Closed Minutes that are to be Released for the Public*
ACTION-Resolution to Release Closed Minutes
VII. Closed Session
A. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6)
B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).
IX. Meeting Adjourns