9-7-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

September 7, 2017, 5:30 p.m.
Marie Murphy Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca “Brand” Discussion (SP Goal 4)
B. Life Safety and Facilities Plan Update (SP Goal 5)
DISCUSSION B-Life Safety and Facilities Plan Update
C. 5-Year Financial Projections (SP Goal 5)
D. Northfield Townhome Development
E. 2017 Kasarda Report
DISCUSSION E-2017 Kasarda Report
F. EL Status Update
DISCUSSION F-EL Status Update
G. Avoca Internal Communication Handbook (SP Goal 4)
H. Release of Closed Session Minutes and Destruction of Closed Session Recordings
DISCUSSION H-Release of Closed Session Minutes-Destruction of Recordings

IV. Visitors Comments

V. Action Item
A. Approval to Hire Avoca West Instructional Assistant

VI. Closed Session
A. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11).

VII. Meeting Adjourns

8-24-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
August 24, 2017, 5:30 p.m.
Marie Murphy, ITC, 2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Finance Committee Minutes- July 20, 2017
2. Board of Education Minutes- July 20, 2017
3. Closed Session Minutes- July 20, 2017
4. Committee of the Whole Minutes- August 7, 2017
5. COTW Closed Session Minutes- August 7, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT B-Financial-Payroll-July 2017
CONSENT B-Financial-Fixed Charges-July 2017
CONSENT B-Financial-Board Report-August 2017
2. Financial Report
CONSENT B-Financial-Financial Statement- July 2017
CONSENT B-Financial-Investment Summary-July 2017
CONSENT B-Financial-Bond Issue Summary-July 2017
CONSENT B-Financial-Bond Issue-Revenues & Expenditures-July 2017
CONSENT B-Financial-Revenue Report-July 2017
CONSENT B-Financial-Expenditure Report-July 2017
C. Approval of August Personnel Report
Personnel Report-August 2017-Approved

V. Discussion Items
A. Board of Education Agreements and Legacy
DISCUSSION A-Avoca SD 37 Board Agreements 2017-19
DISCUSSION A-Board Legacy-2017-2019
B. Strategic Plan Update (SP Goals 1-5)
C. Communication and Engagement Action Plan (SP-Goal 4)
DISCUSSION C-Communication and Engagement Action Plan
D. Northfield Townhome Development
DISSCUSSION D-1725 Winnetka Road Development Proposal
DISCUSSION D-Impact Fee for Avoca_Village of Northfield
E. FY 2018 Preliminary Budget Update (SP Goal 5)
DISCUSSION E-FY 2018 Preliminary Budget
F. Substitute Compensation
DISCUSSION F-Substitute Compensation
G. August Enrollment Summary
DISCUSSION G-Projected August Enrollment Report- 2017-2018
H. Summer Construction Update
I. Avoca Center Update

VI. Visitors’ Comments

VII. Action Items
A. Approval of 2017-2018 Workload Plan*
ACTION A-Workload Plan
B. Approval of Board of Education Agreements and Legacy*
ACTION B-Avoca SD 37 Board Agreements 2017-19
ACTION B-Board Legacy-2017-2019
C. Approval of Proposed Substitute Compensation for 2017-2018*

VIII. Closed Session*
A. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).
B. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6).
C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1)

IX. Action Item
A. Board Determination of Residency Matter Based on Hearing Evidence*

X. Meeting Adjourns

 

*Requires roll call vote

8-7-2017 COTW Agenda

BOARD OF EDUCATION
Committee of the Whole
Agenda

August 7, 2017, 5:30 p.m.
Marie Murphy Library
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Workload Plan
DISCUSSION A-Workload Plan
B. Curriculum and Instruction Coordinator Plan for 2017-2018 (SP Goal 1)
DISCUSSION B- C&I Plan for 2017-2018
C. Substitute Compensation
DISCUSSION C- Substitute Compensation
D. Summer Construction Update
E. Avoca Center Update
DISCUSSION E-DRAFT Avoca Center Action Plan
F. Board of Education Agreements-Social Media
DISCUSSION F-Avoca Policy-2.140-Communications from the Board
DISCUSSION F-Sample Social Media Board Agreement

IV. Visitors Comments

V. Action Item
A. Approval to Hire New Avoca West Head Custodian
B. Approval to Hire Part-Time Bus Driver

VI. Closed Session*
A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VII. Meeting Adjourns 

7-20-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
July 20, 2017, 5:30 p.m.
Marie Murphy, ITC, 2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*
A. Approval of Minutes
1. Closed Session Board Retreat Minutes- June 19, 2017
2. Finance Committee Minutes- June 22, 2017
CONSENT-Minutes-Finance Committee-6-22-2017-final
3. Board of Education Minutes- June 22, 2017
CONSENT-Minutes-BOE-6-22-2017
4. Closed Session Minutes- June 22, 2017
B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial-Fixed Charges-June 2017
CONSENT-Financial-Payroll-June 2017
CONSENT-Financial-Board Report-July 2017
2. Financial Report
CONSENT-Financial-Financial Statement-June 2017
CONSENT-Financial-Investment Summary-June 2017
CONSENT-Financial-Bond Issue Summary-June 2017
CONSENT-Financial-Bond Issue-Revenues & Expenditures-June 2017
CONSENT-Financial-Revenues-June 2017
CONSENT-Financial-Expenditures-June 2017
C. Approval of July Personnel Report
[Posted upon approval]

V. Discussion Items
A. Avoca Center Update
B. Strategic Plan Review Year 1 and Year 2 Preliminary Discussion
C. Student Enrollment: English Learners and Kindergarten
DISCUSSION-English Learner Program 2017-2018 Memo
D. Summer Construction Update (SP Goal 5)
E. Review of 2016-2017 Financial Report (SP Goal 5)
DISCUSSION-2016-2017 Financial Report
F. Review of Tentative Budget for 2017-2018 (SP Goal 5)
DISCUSSION-2017-2018 Tentative Budget Review
G. Establish Public Hearing Date for Fiscal Year 2018 Budget
H. Establishment of Rental Rate for Aryln Day School for 2017-2018
DISCUSSION-Establishment of Avoca Center Rent for Arlyn School for 2017-2018
I. Establishment of Rental Rate for One Hope United for 2017-2018
DISCUSSION-Establishment of Avoca Center Rent for One Hope United for 2017-2018
J. FOIA (2)
DISCUSSION-FOIA-Scullion-6-23-17
DISCUSSION-FOIA-SmartProcure-7-4-2017

VI. Visitors’ Comments

VII. Action Items
A. Approval of New Date for September Board of Education Meeting*
B. Establishment of Public Hearing Date for Fiscal Year 2018 Budget*
ACTION-Notice of Public Hearing on FY18 Budget-Avoca 37
C. Establishment of Rental Rate for Aryln Day School for 2017-2018*
ACTION-Establishment of Avoca Center Rent for Arlyn School for 2017-2018
D. Establishment of Rental Rate for One Hope United for 2017-2018*
ACTION-Establishment of Avoca Center Rent for One Hope United for 2017-2018
E. Approval of Transfer of Interest Income*
F. Approval of Superintendent Contract for 2017-2019*
ACTION-Superintendent Contract- 2017-2019
G. Appointment of Hearing Officer for Residency Case*
H. Approval of Title I District Plan for 2017-2018*
ACTION-Title I District Plan

VIII. Closed Session*
A. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6).
B. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).
C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1)

IX. Meeting Adjourns

*Requires roll call vote
(SP)- Aligns with Strategic Plan

06-22-2017 Board of Education Meeting

BOARD OF EDUCATION
Agenda
June 22, 2017, 5:30 p.m.
Marie Murphy, ITC
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Visitors’ Comments

IV. Consent Agenda*

A. Approval of Minutes
1. Committee of the Whole Minutes- May 8, 2017
CONSENT-Minutes COTW-5-8-17
2. COTW Closed Session Minutes- May 8, 2017
3. Finance Committee Minutes- May 18, 2017
CONSENT-Minutes-Finance Committee-5-18-2017017
5. Closed Session Minutes- May 18, 2017
6. Committee of the Whole Minutes- June 5, 2017
CONSENT-Minutes-COTW-6-5-2017
7. COTW Closed Session Minutes- June 5, 2017

B. Approval of Treasurer’s Report
1. Payroll and Bills
CONSENT-Financial-Fixed Charges-May 2017
CONSENT-Financial-Payroll-May 2017
CONSENT-Financial-Board Report-June 2017
2. Financial Report
CONSENT-Financial-Financial Statement-May 2017
CONSENT-Financial-Investment Summary-May 2017
CONSENT-Financial-Bond Issue Summary-May 2017
CONSENT-Financial-Bond Issue Revenues _ Expenditures-May 2017
CONSENT-Financial-Revenue Report-May 2017
CONSENT-Financial-Expenditure Report-May 2017
CONSENT-Financial-Post-Issuance Tax Compliance Report

C. Approval of June Personnel Report

D. Approval of May and June Enrollment Reports
CONSENT-Enrollment Reports-May-June 2017

V. Discussion Items
A. Technology Innovation Plan Report
DISCUSSION-Avoca Technology Innovation Plan 2017-2021
B. Summer 2017 Construction Update
C. Property Tax Appeal Board Update
DISCUSSION-Property Tax Appeal Assessment Summary
D. FOIA (2)
DISCUSSION-FOIA 1-IRTA-Bachman-05-08-17
DISCUSSION-FOIA 2-NAEES-6-7-2017

VI. Visitors’ Comments

VII. Action Items
A. Adoption of Prevailing Wage Act Resolution*
ACTION-Prevailing Wage Act Resolution

VIII. Closed Session*
A. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11)
B. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6).
C. The placement of individual students in special education programs and other matters relating to individual students. 5ILCS 120/2(c)(10).
D. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1)

IX. Meeting Adjourns 

*Requires roll call vote

6-19-2017 Special Board of Education Closed Session-Board Self-Evaluation

BOARD OF EDUCATION
Special Closed Session
Board Retreat

AGENDA

June 19, 2017
5:30 p.m.

Marie Murphy ITC
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Closed Session*
Self-evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member. 5 ILCS 120/2(c)(16)

IV. Meeting Adjourns

*Requires roll call vote

6-5-2017 Committee of the Whole Meeting

BOARD OF EDUCATION
Committee of the Whole
Agenda

June 5, 2017
5:30 p.m.

Joseph M. Porto Community Room
Marie Murphy School
2921 Illinois Road, Wilmette, IL

I. Call Meeting to Order*

II. Additional Items to be Placed on the Agenda

III. Discussion Items
A. Avoca Center Update
B. Recommendation to Hire Avoca West Head Custodian

IV. Visitors Comments

V. Action Item
A. Approval of Hiring New Avoca West Head Custodian

VI. Closed Session*
A. The setting of price for sale or lease of property owned by public body. 5ILCS 120/29(c)(6).

B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).

VII. Meeting Adjourns

*Requires roll call vote