Returning Student

Registration Information – Returning Students

FEE PAYMENT

Have you already completed your online registration and need to pay fees?  Please visit the Fee Information page for complete details on fees for the 2020-2021 school year.  Please note that there is a 3.56% processing fee if you pay by credit card.  Visit the Payment Information page for other acceptable forms of payment.  All fees are waived for students eligible for the free lunch program. Families that do not qualify for the free lunch program, may qualify for a partial waiver. For more information on fee assistance, please visit the Financial Assistance page.

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REGISTRATION PROCESS

Please read this important information in its entirety. School registration will take place in April-May 2020 for the 2020-2021 school year. Online registration is due on May 15, 2020. Additionally, parents of students entering Kindergarten, 3rd, and 6th grades are required to submit 3 proofs of residency to the school office before your registration can be approved (outlined below). Please see this information for Homeless Children’s Rights.

1. Online Registration Process: Due Friday, May 15, 2020

  • You will receive an email from PowerSchool Enrollment with details on how to log in and complete registration for each of your children. The online registration process must be done for each child, each year. Here are a couple of tips:
    • PowerSchool Enrollment recommends that one parent/guardian in each family create an account and register all children with that same account.
    • You will receive a separate email for each child. Please use the child specific link in each email, this will make the process MUCH faster!
    • Make sure you keep a record of your username and password because it can be used year after year for registration.
    • Registration does not have to be finished in one sitting, just make sure you Save and Close before you logout or close your browser.
    • If at all possible, complete registration on a computer (laptop or desktop) rather than a tablet or phone. You are welcome to stop by either school, during school hours, to complete your registration on one of our computers.

List of Registration Dates

*This electronic process will be the only means to complete these essential forms. If you are unable to access a computer, your home computer is too slow, or you are not comfortable proceeding online, please contact either Avoca West Elementary School or Marie Murphy School. Secretaries in both buildings will be able to assist you or refer you to more in-depth assistance.


2. Proofs of Residency: Due before registration for Kindergarten, 3rd grade, and 6th grade students only

Please refer to Avoca School District 37 Board of Education Policy 7:60 regarding residency. In addition to any new student registering to attend Avoca schools, all students entering Kindergarten, 3rd and 6th Grades must provide the district with 3 proofs of residency within the district boundaries along with the completion of the Verification of Residency Form. You may provide 3 forms of any of the following documents:

Accepted documents for proof of residency:

Three documents are required to verify residency. You must present proof of residency with the Avoca School District 37 by providing one document from Category I AND two documents from Category II.

CATEGORY I (ONE document required)

 Homeowners:                                      
 - Most recent property tax bill
 -  Current mortgage papers/closing papers (for closing within the last 60 days)
   
Renters:  
 - Signed and dated lease, and proof of last month's payment (cancelled check or receipt)
 - Letter of residence from Landlord in Lieu of Lease form (available in school offices or on website)
 - Letter of residence to be Used When the Person Seeking to Enroll a Student is Living with a District Resident form (available in school offices or on website)
   

CATEGORY II (TWO documents required)
Each document must have the current address:

- Driver's License    - Most recent utility bill ((gas, electric, water or cable)
- Vehicle Registration   - Canceled checks with imprinted name and address
- Voter Registration   - Installment loan contract from bank or other financial institution
- Most recent credit card bill   - Residential service contract (e.g., appliance repair, exterminator, window installation, etc.)
- Current public aid card   - Paycheck or pay stub 
- Checking or savings account statement     


IMPORTANT:
 Avoca School District 37 reserves the right to evaluate evidence presented, and merely presenting items does not guarantee admission. 

WARNING: If a student is determined to be a nonresident of the District for whom tuition must be charged, the persons enrolling the student are liable for nonresident tuition from the date the student began attending a District school as a nonresident. 

A person who knowingly enrolls or attempts to enroll in this School District on a tuition-free basis, a student known by that person to be a nonresident of the district is guilty of a Class C misdemeanor, except in very limited situations as defined in State law (105 ILCS 5/10-20.12b(e)).

A person who knowingly or willfully presents to the School District any false information regarding the residency of a student for the purpose of enabling that student to attend any school in that district without the payment of a nonresident tuition charge is guilty of a Class C misdemeanor (105 ILCS 5/10-20.12b(f)).

How and when do I submit my proof of Residency?

Entering Kindergarten: Forms should be submitted upon initial registration to the Avoca West elementary school office. (prior to online registration)

Entering 3rd Grade: Bring 3 proofs of residency to the Avoca West school office and complete the Verification of Residency Form by May 24th.

Entering 6th Grade: Bring 3 proofs of residency to the Marie Murphy school office and complete the Verification of Residency Form by May 24th.

3. Paper Forms- Print out and complete any needed forms, submit them to the school office by August 15, 2020. 

  • Forms-Eye Exam (children entering an Illinois school for the first time, either at kindergarten or later, are required to have an eye examination. This includes those transferring in from out of state, out of country, or from home schooling.)
  • Forms-Dental (required for students entering grades K, 2 and 6)
  • Forms-Food Allergy (if needed)
  • Forms-Medication Authorization (required for the school to administer prescription and non-prescription medication)
  • Forms-Physical Exam (required for students entering grades Preschool, K and 6 and prior to try-out for school sports at Marie Murphy)
  • Forms-Marie Murphy Athletic Permit(required for students prior to trying out for sports teams at Marie Murphy)
  • Application for free milk/lunch-available in early August
  • Application for fee waiver-available in early August

Please see this handy chart of which forms/documentation is required at each grade level.

forms/documentation is required at each grade level


4. Pay All Fees Secure, online payments: Please visit the Fee Information page for complete details on fees for the 2020-2021 school year.  Please note that there is a 3.56% processing fee if you pay by credit card.  Visit the Payment Information page for other acceptable forms of payment.  All fees are waived for students eligible for the free lunch program. Families that do not qualify for the free lunch program, may qualify for a partial waiver. For more information on fee assistance, please visit the Financial Assistance.  Click on the Web Store link to pay the following fees

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  • Bus fee – Payment due by June 30, 2020 for discount
  • Instructional Fee – Payment due by September 15, 2020 for discount

5. Deposit money in your child’s lunch account: Click on the MealTime link to deposit funds into your child’s lunch account. (username and password are created by parent). Parents of students new to the district will receive MealTime account information one week before school starts.  There is a 4.9% processing fee for credit card payments made through MealTime. Visit the Lunch page for more information regarding the food service program at Avoca. 

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*We understand that not everyone is comfortable with online payments. Check, cash, and in-person credit card payments will still be accepted in the Business Office.